Administrative Associate, GSE Professional Development

3 weeks ago

Palo Alto, California, United States Stanford University Full time

Job Summary:

The Stanford University Graduate School of Education is seeking an Administrative Associate to provide support for the GSE Professional Development and Digital Learning Initiative. This is a full-time, fixed-term appointment for one year, with the possibility of extension based on performance and operational needs.

Key Responsibilities:

  • Manage logistics for conferences, events, and meetings, including venue selection, catering, and audiovisual equipment.
  • Process financial transactions, such as purchase orders, reimbursements, and vendor payments, in compliance with Stanford University policies.
  • Record keeping, including registration records, event attendance, and follow-up.
  • Coordinate schedules and calendaring, including booking and reconciling travel for faculty and visitors.
  • Format and proof academic papers, newsletters, graphic visualizations, and other documents.

Requirements:

  • High school diploma and three years of administrative experience or a combination of relevant experience.
  • Ability to coordinate and manage multiple projects with competing priorities, meet deadlines, and project plans with short- and long-term end dates.
  • Demonstrated success in following through and completing projects.
  • Ability to take initiative and ownership of projects, while still being open to new and creative solutions.
  • Advanced computer skills with a working knowledge of applications such as Excel, Word, Google Suite, and Project Management Software.
  • Very strong interpersonal skills and a customer-service orientation.
  • Excellent communication skills (verbal and written) are a requirement.
  • Exceptional organizational skills and attention to detail.

Working at Stanford:

Stanford University is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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