Event Management Operations Specialist

4 weeks ago

San Francisco, California, United States OpenAI Full time
About the Team
OpenAI is dedicated to ensuring that general-purpose artificial intelligence serves the interests of all humanity.
Our Communications division includes PR/Media Relations, Events, Design, and other outward-facing roles.

The ethos of our team is to support OpenAI's mission by clearly and authentically conveying our technology, values, and approach to the responsible development of powerful AI. The Events team is a vibrant and mission-driven group focused on creating unique and exceptional experiences that reflect OpenAI's values.

We are passionate about highlighting others and fostering meaningful connections.

About the Role
We are in search of a proactive and highly organized Operations Manager specializing in Events to join our dynamic team at OpenAI.

In this exciting position, you will play a crucial role in shaping our events initiatives by implementing and refining strategies that enhance efficiency and consistency as we expand our events on a global scale.

Your primary focus will be on facilitating effective communication across the organization and ensuring that all teams are well-represented throughout each phase of project management.

The ideal candidate is a strategic thinker with a strong passion for artificial intelligence and a proven history in events management, operations, or administrative support.

If you excel in fast-paced environments, thrive on collaboration, and are eager to standardize and elevate our success, we would be interested in your profile.

Key Responsibilities
Enhance and optimize the operational framework for OpenAI's events, ensuring seamless cross-functional execution and maintaining high standards.
Develop and sustain a comprehensive database of essential vendors, contractors, and contacts, nurturing strong relationships and dependable partnerships.

Collaborate with Events leadership and Marketing, Sales, and Recruiting to establish and monitor KPIs, ensuring consistent measurement and reporting, and standardizing lead tracking processes.

Work closely with Executive Business Partners to standardize communication with Executives and their support teams, ensuring clarity in schedule management and consistency across programs.

Manage collaborations with Procurement, Legal, and Finance to streamline support and keep projects on track during tight timelines.
Establish spending guidelines for OpenAI events to inform future projects.
Develop and maintain standard operating procedures and an Event Styleguide in collaboration with Production, Technical Production, and Design teams.
Oversee logistics, including shipping, international freight, customs, warehousing, inventory, and promotional item production.
Qualifications
Possess 7+ years of experience in project management, operations, administrative support, or related fields.
Experience managing multiple events and finding excitement in fast-paced environments.

Exhibit strong cross-functional team management experience, with a commitment to fostering open communication and embracing diverse backgrounds and perspectives.

Demonstrate a keen interest in leveraging OpenAI tools and products to enhance your team's work.
Show a deep commitment to artificial intelligence that benefits all of humanity.

About OpenAI
OpenAI is an AI research and deployment organization committed to ensuring that general-purpose artificial intelligence benefits all of humanity.

We strive to push the boundaries of AI capabilities and aim to deploy them safely through our products.

AI is a powerful tool that must be developed with safety and human needs at its core, and to achieve our mission, we must embrace and value the diverse perspectives, voices, and experiences that represent the full spectrum of humanity.

We are an equal opportunity employer and do not discriminate based on race, religion, national origin, gender, sexual orientation, age, veteran status, disability, or any other legally protected status.

Compensation Range:
$152K - $190K
Location: San Francisco
Type: Full time
Department: Communications
Compensation: $152K – $190K
  • Offers Equity
In addition to the salary range listed above, total compensation includes generous equity and benefits, including:
- Medical, dental, and vision insurance for you and your family
- Mental health and wellness support
- 401(k) plan with 50% matching
- Unlimited time off and 13 company holidays per year
- Paid parental leave (24 weeks) and family-planning support
- Annual learning & development stipend ($1,500 per year)

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