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Event Management Operations Specialist

3 months ago


San Francisco, California, United States OpenAI Full time
About the Team
OpenAI is committed to ensuring that general-purpose artificial intelligence serves the benefit of all humanity.
Our Communications team encompasses various functions, including PR/Media Relations, Events, Design, and other external-facing roles.

The ethos of our team is to support OpenAI's mission by clearly and authentically communicating our technology, values, and approach to safely developing powerful AI. The Events team is a vibrant and mission-driven group dedicated to creating unique and extraordinary experiences that reflect OpenAI's values.

We are passionate about highlighting others and fostering meaningful connections.

About the Role
We are in search of a highly organized and energetic Operations Manager with a focus on Events to join our dynamic team at OpenAI.
In this exciting role, you will be instrumental in shaping our events programs by implementing and refining strategies that enhance efficiency and consistency as we expand our events on a global scale.

Your primary focus will be on facilitating smooth communication across the organization and ensuring that all teams are well-represented throughout every stage of project management.

The ideal candidate is a strategic thinker with a profound interest in artificial intelligence and a proven history in events management, operations, or administrative support.

If you thrive in fast-paced environments, excel at collaboration, and are eager to standardize and elevate our success, we encourage you to consider this opportunity.

Key Responsibilities
In this role, you will:
  • Enhance and streamline the operational framework for OpenAI's events, ensuring seamless cross-functional execution and maintaining high standards.
  • Build and sustain a comprehensive database of key vendors, contractors, and contacts, nurturing strong relationships and dependable partnerships.
  • Collaborate with Events leadership and Marketing, Sales, and Recruiting to establish and monitor KPIs, ensuring consistent measurement and reporting, and standardizing lead tracking processes.
  • Work alongside Executive Business Partners to standardize communication with Executives and their support teams, ensuring clarity in schedule oversight and consistency across programs.
  • Manage partnerships with Procurement, Legal, and Finance to streamline support and keep projects on track during tight timelines.
  • Establish spending standards for OpenAI events to guide future projects.
  • Develop and maintain standard operating procedures and an Event Styleguide in collaboration with Production, Technical Production, and Design teams.
  • Oversee logistics, including shipping, international freight, customs, warehousing, inventory, and swag production.
Qualifications
You might excel in this role if you:
  • Have 7+ years of experience in project management, operations, administrative support, or similar roles.
  • Have experience managing multiple events and find excitement in fast-paced environments.
  • Demonstrate strong cross-functional team management experience, with a commitment to fostering open communication and embracing diverse backgrounds and perspectives.
  • Enjoy discovering new ways to utilize OpenAI tools and products to enhance your team's work.
  • Exhibit a deep interest in artificial intelligence that benefits all of humanity.
About OpenAI
OpenAI is an AI research and deployment organization dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity.

We push the boundaries of AI capabilities and seek to deploy them safely through our products.

AI is a powerful tool that must be developed with safety and human needs at its core. To achieve our mission, we must value the diverse perspectives, voices, and experiences that represent the full spectrum of humanity.

We are an equal opportunity employer and do not discriminate based on race, religion, national origin, gender, sexual orientation, age, veteran status, disability, or any other legally protected status.

Compensation Range:
$152K - $190K
Location: San Francisco
Type: Full time
Department: Communications
Compensation: $152K – $190K
  • Offers Equity. The base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience.
In addition to the salary range listed above, total compensation also includes generous equity and benefits, including medical, dental, and vision insurance for you and your family, mental health and wellness support, a 401(k) plan with 50% matching, unlimited time off, and 13 company holidays per year, paid parental leave (24 weeks), and family-planning support, along with an annual learning & development stipend ($1,500 per year).