Administrative Coordinator
2 weeks ago
At Vast, we prioritize innovation, enthusiasm, determination, and collaboration. We are in search of skilled individuals who resonate with these principles to join our expanding team. Our mission is to democratize AI computing, transforming our future for the benefit of humanity. We invite you to be part of this journey.
Vast operates as a cloud computing platform that aims to minimize the expenses and complexities associated with compute-heavy tasks, allowing users to effortlessly access extensive GPU resources. We are recognized as the leading provider of affordable GPU rentals, facilitating AI initiatives and enterprises globally.
Position Summary
The organization is in need of an Administrative Coordinator to assist the executive leadership, ensuring that organizational objectives are met and operations function smoothly. This role is crucial in enhancing and streamlining internal procedures that support executives across the company, as well as coordinating both internal and external resources. You will play a key role in managing communications between senior management and staff, collaborating with internal and external leaders on various initiatives and tasks to enhance workflow.
- Scheduling meetings, sending notifications, arranging travel plans, and coordinating business meals.
- Communicating information from senior management to department leaders, handling correspondence, and addressing concerns.
- Facilitating orientation programs for new hires and providing support for fundraising efforts and research.
- Acting as the primary contact for maintenance, mailing, shipping, supplies, equipment, invoices, and errands.
- Overseeing information flow, formatting, and preparing materials for communication.
- Screening and directing phone inquiries, taking comprehensive messages, welcoming guests, and organizing the workspace.
- A flexible team player who is willing to take on challenges and complete tasks effectively.
- Experienced in developing internal systems and organizational frameworks.
- Demonstrates leadership qualities and quick thinking.
- Highly skilled in problem-solving and capable of managing multiple tasks simultaneously.
- Personable and resourceful with exceptional communication abilities.
- Exhibits meticulous attention to detail and strong organizational capabilities.
- Proficient with technology.
- A minimum of four years of experience in administrative positions reporting directly to senior management.
- Proficient in office productivity software and a quick learner of new systems.
- Excellent written and verbal communication skills, with the ability to maintain confidentiality.
- Strong time management skills and the ability to coordinate multiple projects concurrently.
- Full-time position, Monday to Friday.
- Onsite work environment.
- Comprehensive health, dental, vision, and life insurance coverage.
- 401K matching program.
- Dynamic and fast-paced startup culture.
- Attractive equity options.
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