Administrative Coordinator
2 weeks ago
Administrative Coordinator
Are you a meticulous and proactive professional eager to support high-achieving teams? K Squared Construction & Design is on the lookout for a skilled Administrative Coordinator to assist our executive team with essential administrative and operational tasks.
As a distinguished design-build home renovation contractor, we are dedicated to enhancing residences with our comprehensive, premium design and construction services.
If you are a detail-oriented individual with outstanding communication abilities and the capacity to excel in a dynamic environment, we would like to connect with you.K Squared Construction & Design is a respected boutique design-build home renovation contractor.
Our distinctive approach to home construction and renovation distinguishes us, ensuring the exceptional design and craftsmanship that our clients have come to expect.
From new builds to home renovations, we offer a full range of design-build services, including custom residences, home upgrades, and interior & structural design solutions.
Discover more about us at:
Key Responsibilities
1. Oversee and prioritize all communications for the CEO, including correspondence and mail.
2. Organize and maintain the CEO's calendar, ensuring effective scheduling of meetings, appointments, travel arrangements, and company events.
3. Prepare detailed meeting agendas, document minutes, and follow up on action items with relevant parties.
4. Serve as a liaison between the CEO and clients, providing timely updates, addressing inquiries, and ensuring a high level of service.
5. Assist in the creation and preparation of presentations, reports, and financial documents.6. Uphold confidentiality of all sensitive information, demonstrating discretion in all communications and interactions.
7. Conduct research, compile data, and prepare reports as required.
8. Collaborate effectively across teams to enhance project management and operational efficiency.
9. Assist in organizing company events and team-building activities.
10. Undertake special projects and perform additional duties as necessary to support the CEO and organizational objectives.
Qualifications
1. 1-3 years of experience as an Administrative Coordinator, preferably within a corporate environment. This experience should have equipped you with a thorough understanding of supporting high-level executives in a fast-paced, professional setting.
2. Proven ability to manage confidential information with the utmost discretion, coordinate complex schedules, and lead administrative projects to completion.
3. Experience in the construction, building, or renovation sector is advantageous, but not mandatory. This background will aid in understanding the unique challenges and opportunities faced by our CEO.4. A Bachelor's degree in Business Administration, Communications, or a related field is preferred. Additional certifications relevant to executive administration or project management are highly regarded.
5. Proficient in MS Office and G Suite, with exceptional organizational, problem-solving, and time management skills.
6. Strong verbal and written communication abilities, with a keen attention to detail.
7. Ability to multitask and prioritize responsibilities in a fast-paced environment.
8. Highly motivated, with a strong work ethic. Ability to work independently, exhibit strong decision-making skills, and demonstrate a proactive approach to challenges.
Personality Attributes
Confident and Strong:
Exhibit strength and confidence, navigating high-pressure situations with poise. Take initiative, make decisions, and provide recommendations to the CEO and other stakeholders.
Gregarious and Sociable:
Thrive in a role requiring interaction with clients, partners, and team members. Build rapport quickly and maintain long-term relationships.
Exceptional People Skills:
Possess excellent interpersonal skills, including empathy, active listening, and effective communication across all levels. Understand and respond to the needs of diverse groups, facilitate positive interactions, and foster a collaborative environment.
Client-Centric:
Prioritize client satisfaction. Manage client expectations, address concerns, and enhance the overall client experience.
Adaptable and Resilient:
Comfortably handle change, pivot between tasks seamlessly, and remain positive and focused under pressure.
Compensation and Benefits
Competitive salary ranging from $70,000 - $100,000 per year, based on experience.
Performance-based bonuses.
Comprehensive health and dental insurance.
401k matching.
Paid time off and holidays.
Professional development and training opportunities.
Supportive and collaborative work environment.
To Apply
If you are ready to join a passionate team dedicated to creating stunning design and build solutions, we would love to hear from you.
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