Administrative Associate II

1 month ago


Los Angeles, California, United States City of Palo Alto Full time
About the Opportunity

The City of Palo Alto's Administrative Services Department (ASD) is seeking an Administrative Associate II to join our dynamic team.

This full-time position offers a unique opportunity to contribute to the heart of our community services in Silicon Valley.

In this role, you'll perform complex administrative and fiscal duties, supporting operations across multiple ASD divisions.

You'll collaborate closely with our leadership team, manage critical administrative tasks, assist with fiscal processes, and ensure smooth departmental communication.

About the Administrative Services Department (ASD)

The Administrative Services Department (ASD) provides proactive financial and analytical support to City departments and decision-makers, ensuring the optimal use of City resources.

ASD is dedicated to delivering excellent customer service to decision-makers, the public, employees, and City departments.

The department offers analytical, organizational, and administrative support for a diverse range of projects, responsibly recording, monitoring, and protecting City assets.

Additionally, ASD fosters a culture of collaboration, innovation, and critical thinking.

Learn more about the City's Administrative Services Department.

Who We're Looking For

We seek a highly skilled and motivated professional with:

Exceptional organizational and multitasking abilities

Strong written and verbal communication skills

Proficiency in various software applications

Dedication to outstanding customer service

Meticulous attention to detail

Ability to work independently and collaboratively

Proactive problem-solving approach

Your Future with ASD

Joining our team opens doors to a fulfilling career in public service.

You'll have the opportunity to:

Develop your skills in an innovative, supportive environment

Play a crucial role in supporting operations and ensuring efficient delivery of services to the community and our internal customers.

Make tangible impacts on our City's financial health and operational efficiency

Advance your career within the public sector

Essential Duties:

Essential and other important responsibilities and duties may include, but are not limited to, the following:

Answer and screen telephone calls and visitors using tact judgment in making referral to appropriate source of information; give information and explain policies, procedures or regulations in response to inquiries, using knowledge of organization and its functions.

Arrange appointment or meeting schedules as requested; contact participants and arrange for location and required materials.

Transcribe information from draft or oral instructions to compose correspondence, staff reports, and statistical or numerical reports using word processing applications, proof work for grammar, spelling and punctuation.

Utilize department or city-wide software applications to process purchase orders and payments; verify receipt of materials and resolve discrepancies.

Establish and maintain filing systems for documents, correspondence, reports or other material.

Other duties as assigned

Minimum Qualifications:

Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying.

A typical way to qualify is:

Equivalent to graduation from high school and 3 years of progressively responsible administrative experience.

Special Requirements:

Specified assignments may require possession of a valid California Driver's License.

Supplemental Information:

The City of Palo Alto is an Equal Opportunity Employer.

In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.



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