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Executive Assistant

1 month ago

Cambridge, Massachusetts, United States Flagship Ventures Full time
Job Title: Executive Assistant

Flagship Pioneering is a bioplatform innovation company that invents and builds platform companies that change the world. We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps. Those big leaps in human health and sustainability exponentially accelerate scientific progress in areas ranging from cancer detection and treatment to nature-positive agriculture.

Job Summary:

This is an exciting opportunity in a fast-paced, growing biotech startup. The Executive Assistant will provide high-level support to the leadership team of a scaling biotech company. The ideal candidate will leverage a broad range of skills with a high degree of professionalism and discretion in handling a wide variety of comprehensive responsibilities.

Responsibilities:
  • Provide executive support to the Leadership Team members, requiring a wide range of personal and professional items.
  • Coordinate the Leadership Team's calendar for work related to the operational day-to-day activities of an ever-changing, startup company.
  • Responsible for proactively coordinating meetings and managing internal and external communications.
  • Complete a broad range of administrative tasks, including arranging travel plans, ordering lunches/groceries for the office, shipping/receiving, and ordering office supplies.
  • Ability to provide support to employees in the office/lab as well as remote employees.
  • Onboarding activities for all new hires in partnership with HR.
  • Plan and coordinate company events.
  • Ability to handle multiple projects with competing priorities and seeing them through to completion.
Requirements:
  • Bachelor's degree required.
  • 5+ years of experience in providing support to high-level executives and/or office management.
  • High level of commitment, availability after hours and on weekends as needed.
  • Significant experience working in a dynamic, demanding, and fast-paced environment.
  • Exceptionally organized with keen attention to detail, with the ability to shift focus and priorities when necessary, under pressure and within deadlines.
  • Outstanding verbal and written communication skills, with strong ability to inform and engage through written communications.
  • Excellent interpersonal and relationship-building skills.
  • Professional, positive manner, with experience in a role requiring a high degree of confidentiality.
  • Excellent problem-solving skills and resourcefulness, with ability to follow-through and close loops.
  • Strong work ethic and an entrepreneurial spirit to accommodate high levels of responsibility and multiple priorities.
  • Energetic, enthusiastic, can-do attitude, and interested in learning within a fast-paced, fast-growth organization.
  • Proficient in MS Office (Word and some PowerPoint) with Advanced Outlook organizational skills.

Flagship Pioneering and our ecosystem companies are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.

Recruitment & Staffing Agencies: Flagship Pioneering and its affiliated Flagship Lab companies (collectively, FSP) do not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to FSP or its employees is strictly prohibited unless contacted directly by Flagship Pioneering's internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of FSP, and FSP will not owe any referral or other fees with respect thereto.