Accounts Payable Specialist

4 weeks ago


New York, New York, United States SourcePro Search, LLC Full time
Accounts Payable Specialist

Our top-rated law firm client is seeking an experienced Accounts Payable Specialist to join their Accounting and Finance team in New York. The ideal candidate will have a minimum of 5 years' experience in financial processing and vendor management.

Key Responsibilities:
  • Manage accounts payable using accounting software and other programs.
  • Handle accounts payable for separate offices and vendors.
  • Analyze and improve workflow processes.
  • Establish and maintain relationships with new and existing vendors.
  • Manage vendor set up according to W9 & W8-BEN forms received for firm's annual 1099 reporting of vendors.
  • Maintain the vendor & contract management system (VMS) for all vendors uploading required forms and documents for all new & existing vendors.
  • Generate various reports for processing due invoices for payments via various methods - ACH/wires/credit cards/checks.
  • Ensure invoices are paid in a timely and accurate manner while adhering to firm procedures.
  • Process & review invoices for proper documentation, sales & use taxes, approvals and coding to the respective general ledger accounts and offices.
  • Work closely with certain volume vendors, the billing attorneys and firm administration to reconcile vendor statements and determine status of outstanding invoices.
  • Research and resolve accounts payable inquiries daily.
  • Assist in uploading various monthly tax files into the accounting system.
  • Assist in a timely month-end closing of accounts payable.
Requirements:
  • Bachelor's degree in accounting or finance a plus with a minimum of 5 years' experience.
  • Strong academic and extracurricular/work record.
  • Detail oriented, critical thinker and strong analytical skills.
  • Ability to extract information from various sources using reporting tools (Access, SharePoint).
  • Exceptional verbal and written communication skills.
  • Ability to detect and report data inconsistencies and out of balance data.
  • Effectively work individually or with groups.
  • Proficient with invoicing and vendor management software.
  • Knowledge of determining imputed sales & use tax for out-of-state purchases.
  • Resolve vendor discrepancies and address inquiries.
  • Maintain all accounts payable operations according to company policies and procedures.
  • Ability to maintain confidence, exercise discretion and good judgment.
  • Proficiency with Microsoft Word and Excel, with the ability to learn new software and operating systems.


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