Accounts Payable Specialist
3 weeks ago
SourcePro Search is conducting a search for a top-rated law firm client seeking an experienced Accounts Payable Specialist to join their Accounting and Finance team in New York.
Key Responsibilities:
- Manage accounts payable using accounting software and other programs.
- Handle accounts payable for separate offices and vendors.
- Analyze and improve workflow processes.
- Establish and maintain relationships with new and existing vendors.
- Manage vendor setup according to W9 & W8-BEN forms received for firm's annual 1099 reporting of vendors.
- Maintain the vendor & contract management system (VMS) for all vendors uploading required forms and documents for all new & existing vendors.
- Generate various reports for processing due invoices for payments via various methods - ACH/wires/credit cards/checks.
- Ensure invoices are paid in a timely and accurate manner while adhering to firm procedures.
- Process & review invoices for proper documentation, sales & use taxes, approvals and coding to the respective general ledger accounts and offices.
- Work closely with certain volume vendors, the billing attorneys and firm administration to reconcile vendor statements and determine status of outstanding invoices.
- Research and resolve accounts payable inquiries daily.
- Assist in uploading various monthly tax files into the accounting system.
- Assist in a timely month-end closing of accounts payable. Perform other duties as assigned.
Requirements:
- Bachelor's degree in accounting or finance a plus with a minimum of 5 years' experience.
- Strong academic and extracurricular/work record.
- Detail-oriented, critical thinker, and strong analytical skills.
- Ability to extract information from various sources using reporting tools (Access, SharePoint).
- Exceptional verbal and written communication skills.
- Ability to detect and report data inconsistencies and out-of-balance data.
- Effectively work individually or with groups.
- Proficient with invoicing and vendor management software.
- Knowledge of determining imputed sales & use tax for out-of-state purchases.
- Resolve vendor discrepancies and address inquiries.
- Maintain all accounts payable operations according to company policies and procedures.
- Ability to maintain confidence, exercise discretion, and good judgment.
- Proficiency with Microsoft Word and Excel, with the ability to learn new software and operating systems.
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