Office Administration Supervisor

2 weeks ago

Frankfort Springs, Pennsylvania, United States Chatham County, NC Full time
Salary: $52, $66,377.00 Annually

Location: Pittsboro, NC

Job Type: Full-Time

Department: Sheriff's Office

FLSA: Non-Exempt

Welcome to the application process for Chatham County.

To Apply: Join a leading local government in North Carolina by clicking "Apply" in the top right corner.

Ensure all sections of the application, including work experience, are fully completed. Incomplete applications may be rejected. Applications are securely stored and accessible only by authorized personnel. You can save your application for multiple job openings.

Chatham County is an equal opportunity employer and will consider reasonable accommodations as required by law.

Chatham County participates in E-Verify and will provide the federal government with your Form I-9 information to confirm your authorization to work in the U.S.

*Please Note: After submitting your application:
  • Log into your account regularly to receive emails and notices from hiring managers regarding tasks.
  • Your references will be asked to complete a form, which does NOT guarantee an interview.
  • We recommend signing up for text message alerts when creating your account.
If you encounter issues with your application, please contact support.

Job Overview

Are you organized, detail-oriented, and motivated? Do you enjoy assisting and guiding others? Are you adept in a fast-paced environment? Is maintaining a work-life balance and having benefits important to you? If so, this opportunity may be ideal for you.

This role involves performing skilled supervisory and administrative support tasks, assisting with various specialized office functions, providing administrative assistance within a department, and maintaining detailed and/or confidential records and files. Responsibilities include preparing reports, assisting the public, and performing related duties as assigned. Work is conducted under the limited supervision of the Chief Deputy and serves at the discretion of the Chatham County Sheriff.
Key Responsibilities
  • Oversee daily operations and coordination of administrative staff; verify and approve time sheets.
  • Assist with processing financial data including accounts receivable, accounts payable, payroll, and budgetary information.
  • Act as a receptionist by greeting visitors, answering calls, providing information, and directing inquiries.
  • Support the public in completing various records and applications by ensuring accuracy and completeness.
  • Conduct research, prepare documents, and coordinate with other departments as necessary.
  • Independently type and compose a variety of documents, including correspondence, reports, and meeting minutes.
  • Enter and verify data for accuracy and compliance with established standards.
  • Maintain a variety of office files and records.
  • Sort and distribute incoming and outgoing mail.
  • Operate standard office equipment and perform light maintenance on photocopy and scanning devices.
  • Manage inventory and order supplies as needed.
  • Process civil papers and maintain accurate records for civil service payments.
  • Perform additional duties as assigned.
Minimum Qualifications

High school diploma or GED, moderate experience in administrative support and public interaction, or an equivalent combination of education and experience. Supervisory experience is preferred.
Knowledge, Skills, and Abilities
  • Thorough understanding of departmental rules and regulations.
  • Familiarity with the geography of the county and key locations.
  • Proficient in standard office practices, procedures, and equipment.
  • Strong command of business English, spelling, and arithmetic.
  • Knowledge of departmental organization and general administrative policies.
  • Ability to maintain office records and prepare accurate reports.
  • Capability to work independently and organize tasks effectively.
  • Skill in preparing correspondence and managing routine office details.
  • Ability to establish and maintain effective working relationships with colleagues and the public.
Physical Requirements
This position requires frequent exertion of up to 10 pounds and occasional exertion of up to 25 pounds. Regular tasks include sitting, speaking, hearing, and repetitive motions. The role may involve reaching, standing, walking, and lifting. Standard vision and vocal communication are necessary, along with the ability to analyze written or computer data.

Special Requirements
Specific certifications and/or licenses may be required based on office assignment. A valid North Carolina driver's license is mandatory.

Chatham County is committed to equal employment opportunity principles and maintains an anti-discrimination policy to support employee rights. We value our employees and provide a competitive benefits package for full-time staff, including healthcare, retirement plans, and paid leave.

For more details, please visit our website.

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