Facilities and Operations Coordinator

4 days ago

New York, New York, United States David Zwirner Gallery Full time
About David Zwirner Gallery
At David Zwirner Gallery, we strive to be an industry leader in our field, with our artists at the center of what we do. Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing seventy artists and estates. We're home to innovative, singular, and pioneering exhibitions across a variety of media and genres. Active in both the primary and secondary market, we've helped foster the careers of some of the most influential artists today.

**The Role:**
We're seeking a skilled Facilities Manager to lead operations at our W. 20th Street gallery and adjacent Headquarters. The ideal candidate will possess a Bachelor's degree or higher and have a minimum of four years of experience in gallery and facilities management. This role demands exceptional organizational capabilities, a strategic mindset for managing multiple projects, and a keen eye for detail. The successful candidate will be responsible for overseeing the operational integrity of the gallery and employee headquarters, ensuring routine and urgent repairs are managed efficiently and effectively.

**Key Responsibilities:**
* Lead Facility Operations: Oversee the maintenance and operational integrity of the gallery and employee headquarters; ensure routine and urgent repairs are managed efficiently and effectively.
* Project Management: Coordinate and supervise select construction projects for on-site exhibitions and general renovations, ensuring seamless execution and high standards.
* Vendor Management: Recruit, negotiate, and maintain relationships with external vendors (e.g., HVAC, landscaping, janitorial services), certifying optimal service delivery and compliance with contractual obligations.
* Event Logistics: Strategically plan and execute logistics for gallery openings and special events, working collaboratively with various teams to perform flawless execution and exceptional visitor experiences.
* Workstation Setup: Oversee the setup and maintenance of new employee workstations, including technology installations, guaranteeing all staff have the tools they need for success.
* Regulatory Compliance: Maintain compliance with all building codes, regulations, and safety standards through diligent oversight of inspections and maintenance schedules.
* Housekeeping and Supply Management: Manage housekeeping services and oversee the ordering and stocking of office supplies, creating an optimal work environment for all staff.
* Preventive Maintenance: Develop and implement comprehensive preventive maintenance schedules for all facility systems and equipment, anticipating needs and addressing potential issues before they arise.
* Budget Management: Monitor facility budgets and expenditures, providing innovative, cost-effective solutions for repairs and upgrades to enhance operational efficiency.
* Record Keeping: Create and maintain detailed records of facility operations, maintenance activities, and vendor contracts for transparency and accountability.
* Team Leadership: Serve as mentor and leader for a team of two full-time employees; fostering a positive and productive work environment and empowering staff to achieve their best work.
* Emergency Preparedness: Participate in emergency preparedness planning, including fire safety drills and response protocols, ensuring a safe environment for all staff and visitors.

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