Administrative Coordinator

2 weeks ago


Seattle, Washington, United States Pacific Northwest National Laboratory Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Coordinator to join our team at Pacific Northwest National Laboratory. The successful candidate will provide administrative support to the EED PDO Director and PNNL Seattle Leadership Team, coordinating activities, maintaining calendars, and handling routine-to-complex business issues.

Key Responsibilities
  • Administrative Support: Provide high-level administrative support to the EED PDO Director and PNNL Seattle Leadership Team, including maintaining calendars, coordinating travel, and handling routine-to-complex business issues.
  • Meeting Coordination: Coordinate meetings, including setting agendas, attending, and documenting meetings, and tracking action items.
  • Visitor Coordination: Coordinate visits to PNNL Seattle, including agenda and/or tour preparation, processing access requests, assisting with presentation setup, providing meals and refreshments, communicating with visitors and participants, space scheduling, and working with the host on miscellaneous other items.
  • Communication: Respond to inquiries from internal and external sources, and interact with senior level staff from federal government program offices, private sector collaborators, and legislative offices.
  • Onboarding: Facilitate the onboarding of new full-time and temporary staff to the Seattle office, in coordination with host organization administrators.
  • Event Planning: Help organize events and activities that improve the local work environment.
  • Process Improvement: Identify process improvements for external engagements and ongoing Seattle operations, and share those with the Seattle Leadership Team.
Qualifications
  • Education: High school diploma/GED and 12 years of relevant experience in an administrative environment, or AA degree or higher and 10 years of relevant experience in an administrative environment.
  • Experience: Experience in planning meetings and coordinating travel, and exceptional written and verbal communication skills, with experience editing and drafting new content that reaches broad audiences.
  • Skills: Advanced working knowledge of Microsoft Office Suite, and common messaging and video conferencing applications, including TEAMS and Zoom.


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