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Executive Assistant

2 months ago

Westbury New York, United States Rallye Motor Company Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to join our dynamic team at the Rallye Motor Company. As a key member of our executive leadership team, you will provide administrative support to our executives, ensuring seamless day-to-day operations and strategic initiatives.

Key Responsibilities
  • Calendar Management: Manage executive calendars, appointments, and travel arrangements with precision and attention to detail.
  • Communication Liaison: Act as a primary point of contact between executives and internal/external stakeholders, handling confidential and sensitive information with discretion.
  • Administrative Support: Perform minor accounting duties, such as expense reports, event budget tracking, and maintain comprehensive and accurate records.
  • Correspondence and Reports: Draft, proofread, and edit correspondence and reports for executives, ensuring accuracy and professionalism.
  • Meeting Coordination: Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
  • Minute Taking and Follow-up: Attend meetings, take accurate minutes, and follow up on action items to ensure timely completion.
  • Data Analysis and Presentation: Utilize advanced spreadsheet skills to analyze and present data for executive decision-making.
  • Database Management: Maintain and update key databases, ensuring accuracy and completeness.
  • Project Support: Support executives in various projects, coordinating tasks and timelines to ensure successful outcomes.
  • Research and Information Compilation: Conduct research and compile information to assist with strategic initiatives.
  • Event Planning: Assist in planning and coordinating corporate events, client meetings, and special projects.
Requirements
  • Minimum of 3 years of experience as a personal assistant or executive assistant supporting multiple C-Level executives, preferably in a luxury automotive or high-end retail environment.
  • High school diploma at least two years of college preferred.
  • Valid driver's license.
  • Advanced proficiency in Microsoft Office Suite and/or Google Workplace (formerly G-Suite), for creating and editing spreadsheets, PowerPoint presentations, etc.
  • Windows Computer knowledge, Apple device knowledge.
  • Able to work in an environment with many moving parts and people.
  • Exceptional organizational and multitasking abilities.
  • Excellent organizational and time management skills.
  • Strong verbal and written communication skills.
  • High level of attention to detail and accuracy.
  • Ability to maintain confidentiality and exercise discretion.
  • Familiarity with office machines, gadgets, how to work them, etc.
Benefits
  • Great benefits package including medical, dental and vision coverage for employee & family.
  • Company paid life insurance and optional additional coverage.
  • Voluntary short term and long term disability available.
  • Additional voluntary benefits including Aflac and LegalShield.
  • Paid time off.
  • Paid holidays.
  • 401K plan.
  • Employee Assistance Program.
  • Employee discounts on luxury automotive products and services.