Administrative Support Specialist

3 weeks ago


Staten Island, New York, United States Constructive Partnerships Unlimited Full time

Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Constructive Partnerships Unlimited. This role will provide administrative support to our Staten Island program, ensuring the smooth operation of our office and maintaining accurate records.

Key Responsibilities

  • Prepare and maintain department records and employee files for the Staten Island program.
  • Prepare and maintain data bases for all individuals residing in the borough, updating information as needed and distributing to all necessary parties.
  • Take minutes at special team meetings/management meetings and transcribe and distribute same.
  • Type correspondence and various reports as needed for borough personnel, including supervisors, nursing, and clinical personnel.
  • Format plans of corrective actions and maintain data base of survey dates and audit citations for two residential programs and one day program.
  • Maintain program unit listing for all supervisory and clinical personnel within the borough.
  • Order all necessary supplies for all residences in the Staten Island borough.
  • Track all purchase orders submitted to ensure delivery.
  • Complete payroll for all borough supervisory and clinical personnel.
  • Serve as liaison for Vice President with all support departments, including Finance; Payroll; Human Resources; Engineering; MIS; etc.

Requirements

  • High School Diploma or equivalent required.
  • Associates/Bachelors Degree in Administration, Human Services, or related field preferred.
  • Proficient in Microsoft Office applications.
  • Excellent communication and organizational skills.
  • Secretarial experience preferred.
  • Ability to maintain confidentiality and handle sensitive information with discretion.


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