Executive Secretary

4 weeks ago

New York, New York, United States HSS Full time
Unlock Your Potential in a Dynamic Executive Office

At HSS, we're committed to delivering exceptional care and service to our community. As an Executive Secretary, you'll play a vital role in supporting our world-class healthcare team in Legal Affairs and HSS Florida Physicians LLC from our Midtown office in New York City.

Key Responsibilities:
  • Maintain and update calendars, schedule meetings, and coordinate agenda materials for Senior Leadership in Legal Affairs and HSS Florida Physicians LLC.
  • Manage department invoices and process payments as needed.
  • Effectively communicate with various departments and disseminate information as requested.
  • Answer telephones, route callers, take messages, and provide routine information to callers.
  • Identify, acknowledge, and triage emergent issues, escalate appropriately, and ensure follow-up.
  • Handle files and retrieve documents/correspondence as needed.
  • Open and route incoming mail, distribute correspondence, and other materials.
  • Draft correspondence and other written materials/communications as requested.
  • Take dictation and transcribe material of a highly confidential nature.
  • Type memorandums, documents, policies, letters, forms, and other correspondence as appropriate, including highly confidential information.

Requirements:
  • Minimum three years previous administrative experience supporting leadership in a legal, healthcare, academia, or relevant corporate environment.
  • Bachelor's degree is highly desirable. College credits/formal training will be considered in lieu of education.

Competencies and Personal Characteristics:
  • Proficiency in Microsoft Office Suite, including Outlook calendar management; performs accurate typing (e.g., 45-60 words/minute); exceptional communication skills - written, oral, and telephonic; strong interpersonal skills and the ability to multitask and support high-functioning teams.
  • Strong writing, editing, proofreading, and verbal communication skills.
  • Well-organized and detail-oriented, with the ability to manage competing priorities.
  • Flexible and resourceful. Able to work quickly and efficiently. Exercises exceptional judgment.
  • Excellent interpersonal skills; unquestionable personal integrity; diplomatic and discreet.
  • Enjoys working in a collaborative environment and cultivating strong relationships with internal and external stakeholders.
  • Experience working with systems, such as Netdocs and Legal Tracker, highly desirable.

About HSS:
Hospital for Special Surgery is committed to providing high-quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.

  • Executive Secretary

    4 weeks ago

    New York, New York, United States NYC Health Hospitals Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Secretary to join our team at NYC Health + Hospitals/Gotham Health. As a key member of our administrative staff, you will provide confidential and complex administrative support to our Executive Directors and Senior Executive staff members.Key ResponsibilitiesTakes dictation of confidential...

  • Executive Secretary

    4 weeks ago

    New York, New York, United States NYC Health Hospitals Full time

    NYC Health + Hospitals/Gotham Health is a leading Federally Qualified Health Center (FQHC) in the country, providing coordinated world-class primary and specialty care with dignity and respect for all New Yorkers, without exception. At Gotham Health, we practice a person-centered caring culture that values delivering compassionate, quality healthcare in...

  • Executive Secretary

    4 weeks ago

    New York, New York, United States InGenesis Full time

    Job Title: Executive SecretaryAbout the Role:InGenesis is seeking an experienced Executive Secretary to work with our client in a dynamic environment. As an Executive Secretary, you will be responsible for providing administrative support to the team, ensuring the smooth operation of daily tasks, and maintaining accurate records.Key Responsibilities:•...

  • Senior Executive Secretary

    4 weeks ago

    New York, New York, United States NYC Health Hospitals Full time

    Job SummaryNYC Health + Hospitals is seeking a highly skilled and experienced Senior Executive Secretary to join our team. The successful candidate will provide administrative support to senior executives, manage calendars, coordinate meetings, and maintain confidentiality of sensitive information.Key Responsibilities Manage calendars and coordinate meetings...

  • Executive Secretary

    4 weeks ago

    New York, New York, United States InGenesis Full time

    Job Title: Executive SecretaryJob Summary:InGenesis is seeking a highly skilled and detail-oriented Executive Secretary to work with our client in New York. The successful candidate will be responsible for providing administrative support to the team, ensuring the smooth operation of the office, and maintaining accurate records.Key Responsibilities:Check...

  • Executive Secretary

    4 weeks ago

    New York, New York, United States NYC Health Hospitals Full time

    About the RoleNYC Health + Hospitals/Gotham Health is one of the largest Federally Qualified Health Center (FQHC) in the country, providing coordinated world-class primary and specialty care with dignity and respect for all New Yorkers, without exception.As an Executive Secretary, you will play a critical role in supporting the Deputy Director of Ambulatory...

  • Executive Legal Secretary

    4 weeks ago

    New York, New York, United States SourcePro Search, LLC Full time

    We are seeking an exceptional A+ Legal Secretary with top-tier tenure and skills to join our team at SourcePro Search, LLC. In this role, you will not only serve as a legal secretary but also take on the responsibilities of office management. You'll be the backbone of our office, stepping in wherever needed and overseeing office operations in an executive...

  • Executive Secretary

    4 weeks ago

    New York, New York, United States NYC Health + Hospitals Full time

    About NYC Health + HospitalsWe are seeking a highly skilled and experienced Senior Administrative Assistant to provide confidential and difficult work for EITS Senior Leadership.The selected candidate will perform administrative and operational support for C-Suite executives involved in the development, implementation, and executive management of programs...

  • Corporate Secretary

    4 weeks ago

    New York, New York, United States MMC Corporate Full time

    Job SummaryWe are seeking a highly skilled Corporate Secretary to join our team at MMC Corporate. As a key member of our organization, you will be responsible for providing administrative support to our corporate office, ensuring the smooth operation of our business.Key Responsibilities* Prepare and submit state forms and applications related to corporate...

  • Corporate Secretary

    4 weeks ago

    New York, New York, United States MMC Corporate Full time

    About the RoleWe are seeking a highly skilled Corporate Secretary to join our team at MMC Corporate. As a key member of our organization, you will be responsible for providing administrative support to our corporate office, ensuring compliance with regulatory requirements, and maintaining accurate records.Key ResponsibilitiesPrepare and submit State forms...

  • Executive Assistant to the Chairman

    4 weeks ago

    New York, New York, United States NYC Health Hospitals Full time

    At NYC Health + Hospitals, we are committed to delivering high-quality care services without exception. As a key member of our team, you will play a vital role in supporting the Chairman and Associate Director of the Department of Medicine.Key ResponsibilitiesProvide administrative support to the Chairman and Associate Director, ensuring seamless day-to-day...

  • Executive-Level Administrative Assistant

    4 weeks ago

    New York, New York, United States Gainor Staffing Full time

    Job Summary: Gainor Staffing is seeking an experienced Executive-Level Legal Administrative Assistant to provide administrative and secretarial support to executives and attorneys at a top New York City law firm.Key Responsibilities:Provide administrative and secretarial support to executives and attorneysManage international travel arrangements, conference...

  • Executive Assistant

    4 weeks ago

    New York, New York, United States NYC Health Hospitals Full time

    Empower Every New Yorker - Without Exception - to Live the Healthiest Life PossibleNYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city's five boroughs. Our large health system consists of...

  • Senior Billing Coordinator/Executive Assistant

    4 weeks ago

    New York, New York, United States SourcePro Search, LLC Full time

    Job Title: Billing Coordinator/Executive AssistantWe are seeking a highly skilled and experienced Billing Coordinator/Executive Assistant to join our team at SourcePro Search, LLC in New York. The ideal candidate will have a minimum of 3 years of experience in Aderant or Elite Billing and a strong background as a Legal Secretary in a law firm.This is a...

  • Executive Assistant

    4 weeks ago

    New York, New York, United States Maimonides Medical Center Full time

    Job SummaryWe are seeking an experienced Executive Assistant to support our CHRO in the Human Resources Department at Maimonides Medical Center. The ideal candidate will have a strong background in administrative support and be able to multi-task in a deadline-driven environment.Key ResponsibilitiesPerform varied and complex typing tasks, including typing...

  • Executive Administrative Assistant

    4 weeks ago

    New York, New York, United States SourcePro Search Full time

    SourceProSearch is seeking an experienced A+ Legal Secretary to join our team. In this role, you will provide administrative support to attorneys and oversee office operations in an executive capacity.Key Responsibilities:Provide administrative support to attorneys, including preparing documents and managing calendars.Oversee office operations, including...

  • Executive Assistant to the CEO

    4 weeks ago

    New York, New York, United States Low Income Investment Fund Full time

    Job Description**About the Role**The Executive Assistant to the CEO provides high-level administrative support to the Chief Executive Officer, driving all board of directors-related activities and materials. This role serves as the primary administrative liaison to the board of directors within the Office of the CEO.Key ResponsibilitiesSupport the CEO in...

  • Billing Coordinator/Executive Assistant

    4 weeks ago

    New York, New York, United States SourcePro Search, LLC Full time

    Job Summary:We are seeking a highly skilled and experienced Billing Coordinator/Executive Assistant to join our team at SourcePro Search, LLC. As a key member of our team, you will be responsible for providing comprehensive billing and administrative support to designated firm personnel, including Partners, Associates, and key management staff.Key...

  • Business Execution Director

    4 weeks ago

    New York, New York, United States Wells Fargo Full time

    About this role:Wells Fargo seeks a Business Execution Director to lead the Regulatory Affairs Reporting team. This role reports to the Chief Regulatory and Policy Affairs Executive in Regulatory and Policy Affairs (RAPA) within the Chief Operating Office.The Business Execution Director is responsible for advising on and executing Regulatory Affairs'...

  • Executive Assistant I

    4 weeks ago

    New York, New York, United States Axelon Full time

    Job Summary:The Executive Assistant I provides administrative support to a Vice President or Chair, ensuring the day-to-day operations of a large or complex department or office run smoothly.Key responsibilities include coordinating administrative activities, managing budgets, and maintaining employee files.The ideal candidate will have 7-10 years of related...