Executive Assistant to the CEO

4 weeks ago


New York, New York, United States Low Income Investment Fund Full time
Job Description

**About the Role**

The Executive Assistant to the CEO provides high-level administrative support to the Chief Executive Officer, driving all board of directors-related activities and materials. This role serves as the primary administrative liaison to the board of directors within the Office of the CEO.

Key Responsibilities

  • Support the CEO in developing agendas for board and committee meetings, ensuring timely preparation of materials, and final production of board packets.
  • Coordinate logistics for board and committee meetings, including securing meeting space, arranging transportation, and catering.
  • Manage board member travel reimbursement, submit for payment upon CEO approval.
  • Attend board meetings, provide on-site logistical support, and review, edit, and format reports and submissions for CEO review.
  • Assist legal staff with preparing meeting minutes, obtaining secretary and board member signatures, and filing minutes, resolutions, and amendments in permanent corporate records.
  • Coordinate new board member orientations, materials, and facilitate board elections, tracking board member terms and eligibility.
  • Ensure all board legal and operational requirements are met, updating and monitoring board and committee annual activity checklists.
  • Support the General Counsel in reviewing and maintaining Terms of Reference, bylaws, and governance documents, and make recommendations for effectiveness and identify areas for additional support or change.

Requirements

  • Minimum 7-10 years of comparable experience supporting a C-level executive.
  • Advanced-level skills with Microsoft Teams, Outlook, Word, and PowerPoint, proficiency with Excel and Zoom, and familiarity with databases such as Salesforce and expense management systems like Concur or Expensify.
  • Excellent administrative and organizational skills, excellent communication skills, verbal and written, ability to work under pressure, and handle complex logistical arrangements.
  • Travel required at least 4 times a year, for 2-4 days each trip.

Additional Requirements

All Low Income Investment Fund employees must be fully vaccinated against COVID-19. In accordance with LIIF's policies, we provide reasonable accommodations, absent undue hardship, to qualified individuals who cannot get vaccinated against COVID-19 because of sincerely held religious or medical reasons.



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