Procurement and Contracts Manager
4 weeks ago
This position is for United States residents only. You must be able to work Monday-Friday 8am-5pm Pacific Time.
We are looking for a Program Manager with experience in Procurement and Contracts. This role will require an understanding of budgeting mechanics, including P&L calculations, accounting entries analysis and error resolution through collaboration with business stakeholders, procurement and finance teams, accounting, and in some instances, Financial Technology team. An additional requirement is a detailed understanding of procure-to-pay purchasing life cycle that directly ties and impacts budgeting methodology.
This person will be responsible for all budget versus actuals analysis and associated procurement activities for several Platform Engineering (Infrastructure, IT and Security Engineering) teams' External Spend and Cost to Serve budgets, including keeping all trackers and systems up to date and accurate with actual spend to date.
This role will be stakeholder and partner-facing, working with engineering managers, directors and VPs, as well as partner teams including Strategic Finance (who will be a consumer of the data outputs from this role), Accounting, Strategic Sourcing, Financial Operations, and others.
Additionally, this role will require quick turnaround, accurate ad hoc reporting and analysis for various project analyses and strategic efforts.
Additionally, they will support a buildout of an optimized program with a structured partnership aligned to Sourcing-managed contract renewals per category of spend, as well as to manage and influence new stakeholders into a standardized and appropriate approach around contract renewals, proactive budgeting and supplier management.
Job Responsibilities:Responsible for budget tracking and reporting for Platform Engineering External Spend and Cost to Serve spend at project and budget line item level.
The selected individual will be fully cross-trained in all activities performed by the team, become a subject matter expert of the end-to-end procure-to-pay process at Uber, and be capable of appropriately directing, prioritizing the execution of work, resolving escalations, as well as hands-on performing the job responsibilities listed below as related to budgeting, forecasting and associated purchasing/procurement activities end-to-end.
Contracts
Maintaining a contract database with all associated metadata.
Tracking contract renewals and proactively engaging with the business to validate whether renewal will take place & reconciling with the forecasting team and the Sourcing team.
Liaising between the business, Sourcing, and legal teams to facilitate the contract renewal process.
Processing intake for new contracts into the system workflow and facilitating the contract as it flows through Legal review and Sourcing negotiation.
Helping optimize and document the contracts management program from all angles.
Creating and maintaining wiki reference guides on the contracts process for the wider organization.
Serving as the SME and the go to person for the contracts process logistics with all partner teams - Sourcing, Legal, business stakeholders, procurement and forecasting teams.
Budget/Forecast/Actuals Management - manage updates to two several hundred million dollar Platform Engineering budgets at project level, by:
Staying aligned with budget owners to re-forecast future periods and review actual spend trends after parsing General Ledger on a monthly basis (and mapping transactions, amortization and accrual entries to budget line items through semi-automated and manual mapping methods).
Aligning with strategic finance and providing variance reasons as well as bottoms up forecast submission for subsequent months (Cash & P&L views).
Budget Management: Annual planning - enable and support the business in annual planning of two several hundred million dollar budgets:
Provide detailed baseline current year spend data for the business to use as reference when compiling future year commitments.
Lead the planning reviews across time zones to ensure accurate inputs from the business.
Facilitate reviews with department owners - if over target, help ensure that adequate information is provided toward a prioritization decision.
Clean up and compile bottoms up plan for strategic finance budget baseline submission when all inputs are complete.
Quality Control /Purchase Request Approvals: validate accounting coding, correct project selection & available budget against forecast during Coupa approval cycle for each purchase.
PR/PO creation, coding, maintenance, policy attributes and compliance:
Review Purchase requests (PR) and Purchase Orders (PO) for policy, coding and compliance.
Create Purchase Requests (PRs) as requested by stakeholders, and in accordance with standards of procedure.
Ensure timely approvals & PO issuance.
Ensure POs have sufficient funds as invoicing takes place and escalate to appropriate stakeholders as needed.
Facilitate Goods Receipt through Advanced Shipment Notification and Lease Exhibit processing.
Validate received Invoices against the contractual amount.
Procurement Helpdesk:
Resolve internal and external inquiries regarding purchases, supplier onboarding, supplier invoicing issues, and payment escalations.
Execute a proactive review of invoice submissions for accuracy against purchase orders and contracts, and facilitate the On-Time-Payment rate to suppliers staying above 95% monthly.
Timely resolution of invoice holds and supplier payment issues; triaging as required with stakeholders.
Work closely with internal Uber and supplier teams to facilitate resolution of pending issues.
Provide transactional and internal review support on the PR/PO process as requested by stakeholders.
Act as a subject matter expert on the end-to-end process and liaison between Uber business stakeholders, Sourcing, Finance Operations, Accounting teams, and suppliers.
Reporting:
Prepare reports and provide basic analysis of the data, including On-Time-Payment rate to Suppliers, After-the-Fact Purchase Orders, PO balances vs actual invoiced amounts, contracted vs invoiced amounts, and other reports as requested by Uber stakeholders.
Provide timely ad hoc and recurring reports as per specifications.
Create / maintain visualizations and digestible and accurate reports for financial management and spend analysis by category and business team.
Data Integrity validation: Validate information consistency and evaluate discrepancies across various Uber systems such as Coupa, Oracle, ServiceNow, and others as directed or per established procedure.
Governance and Cadence: Assist in the creation/automation of weekly, monthly and periodic dashboards on team performance on SLA/KPIs and metrics.
Drive process improvements and standardize the financial reporting within Platform Engineering in collaboration with Strategic Finance teams.
Provide additional ad hoc requested services as needed and as available time allows for.
Requirements:- [Must] Have a solid understanding of Procure to Pay downstream operations.
- [Must] Business English fluency.
- [Must] Operational mindset with a focus on execution.
- [Must] Ability to diagnose and resolve issues with systems and processes by working with necessary stakeholders.
- Diligent problem-solving skills and takes accountability for decisions and actions.
- Ability to prioritize and execute tasks in a fast-paced environment, make sound decisions, and possess a keen attention to detail.
- Experienced working in a high-paced operations environment with rigorous SOX compliance procedures, as well as less defined areas of responsibility that require optimization.
- Have a solid understanding of a customer service environment and how to approach a highly variable level of stakeholders - from an intern to a Senior Director level.
- Excellent verbal and written communication skills.
- Expert in Google Sheets and/or Excel advanced formulas - IF statements, vlookup, PivotTables, Charts, ImportRanges, queries, arrays, macros, etc.
- Highly proficient with process documentation and interested in process design and optimization.
- Must be self-motivated, able to work independently and as a team member.
- Proficient with Google DocsSheets, Google Slides, Gmail.
- Proficient withPowerpoint.
- Prior experience working in the contracting space or program management.
- [Preferred] knowledge of DocuSign CLM, Jira, and Confluence.
- [Preferred] Experience in working with both cash-basis and P&L (amortization/depreciation) calculations and budget forecasting.
- [Preferred] Experience interfacing with mixed business support models full time employees & outsourced teams.
- [Strongly Preferred] Prior experience with program management and/or operations management.
#LI-TK3
CompensationEstimated Pay Range: $50.00 USD Exact compensation and offers of employment are dependent on circumstances of each case and will be determined based on job-related knowledge, skills, experience, licenses or certifications, and location.
Our Commitment to Diversity & InclusionAt Milestone we strive to create a workplace that reflects the communities we serve and work with, where we all feel empowered to bring our full, authentic selves to work. We know creating a diverse and inclusive culture that champions equity and belonging is not only the right thing to do for our employees but is also critical to our continued success.
Milestone Technologies provides equal employment opportunity for all applicants and employees. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, gender identity, marital status, age, disability, veteran status, sexual orientation, national origin, or any other category protected by applicable federal and state law, or local ordinance. Milestone also makes reasonable accommodations for disabled applicants and employees.
We welcome the unique background, culture, experiences, knowledge, innovation, self-expression and perspectives you can bring to our global community. Our recruitment team is looking forward to meeting you.
This position may be assigned to a client that requires all individuals on-site to have the COVID-19 vaccination. The individual must be fully vaccinated before starting work at such a client site.
-
Procurement and Contracts Manager
4 weeks ago
Los Angeles, California, United States Milestone Technologies Full timeJob OverviewWe are seeking a highly skilled and experienced Procurement and Contracts Manager to join our team at Milestone Technologies. This role will be responsible for managing the procurement and contract process for our Platform Engineering team, ensuring that all contracts are up-to-date and compliant with company policies.Key ResponsibilitiesManage...
-
Procurement Specialist
4 weeks ago
Los Angeles, California, United States Financial and Business Services Full timeProcurement Specialist Job DescriptionThe University of Southern California (USC) Finance Division – Business Services is seeking a strategic-minded and experienced Procurement Specialist to join its team.The department of Business Services is comprised of Procurement Services, Strategic Sourcing, Supplier Diversity Services, Disbursement Control and...
-
Procurement Manager
4 weeks ago
Los Angeles, California, United States Oaktree Capital Full timeJob SummaryOaktree Capital is seeking a highly skilled Procurement Manager to join its Corporate & Technology Services department. The successful candidate will be responsible for supplier lifecycle management, including procurement and contract management, budget management, and expense forecasting.Key ResponsibilitiesDevelop and implement a global...
-
Procurement Specialist
4 weeks ago
Los Angeles, California, United States Financial and Business Services Full timeThe Financial and Business Services department at the University of Southern California is seeking a highly skilled Procurement Specialist to join its team. This role is responsible for executing day-to-day operational procurement activities, including collaboration with university departments and suppliers, contract review, negotiations, issue resolution,...
-
Strategic Procurement Manager
4 weeks ago
Los Angeles, California, United States SystemsAccountants Full timeThe Assistant Vice President of Procurement and Expense Management will oversee the supplier lifecycle management, including procurement and contract oversight, as well as budget management and expense forecasting for a departmental budget exceeding $70 million within the Corporate & Technology Services department at SystemsAccountants.Key...
-
Procurement Operations Manager
4 weeks ago
Los Angeles, California, United States Oaktree Capital Full timeJob SummaryOaktree Capital is seeking a highly skilled Procurement Operations Manager to join its Corporate & Technology Services department. The successful candidate will be responsible for managing the supplier lifecycle, including procurement and contract management, as well as budget management and expense forecasting for the department's $70mm+...
-
Senior Procurement Manager
4 weeks ago
Los Angeles, California, United States Oaktree Capital Full timeJob SummaryOaktree Capital is seeking a highly skilled Senior Procurement Manager to join its Corporate & Technology Services department. The ideal candidate will have a strong background in procurement, finance, and supplier management, with a proven track record of driving process improvements and cost savings.Key Responsibilities* Develop and implement a...
-
Procurement Specialist, Supply Chain Manager
4 weeks ago
Los Angeles, California, United States TPS Group LLC Full timeJob Title: Procurement Specialist, Private Higher Education Institution Working Hours: Monday - Friday, 8:00 AM - 5:00 PM (Onsite, with a minimum of one day in office on Tuesdays for team collaboration) Key Responsibilities: Execute operational procurement activities, focusing on construction and facility management procurement. Act as a key link between...
-
Senior Procurement Manager
4 weeks ago
Los Angeles, California, United States SystemsAccountants Full timeThe Senior Procurement Manager - Technology Services will oversee the supplier lifecycle management, including procurement and contract oversight, as well as budget management and expense forecasting for a departmental budget exceeding $70 million.This role involves collaborating closely with colleagues across various departments such as Finance, Tax,...
-
Los Angeles, California, United States Pace Full timeJob Title: Procurement Manager for Business Development CenterAt Pace, we are seeking a highly skilled Procurement Manager to join our team. As a key member of our Business Development Center, you will play a critical role in assisting small businesses in securing contracts from government agencies and private sector companies.Key Responsibilities:Oversee...
-
Procurement Specialist
4 weeks ago
Los Angeles, California, United States Professionals for beBee Full time $45,000 - $75,000As a key member of our supply chain team, you will be responsible for sourcing and procuring high-quality products and materials to meet our business needs.Your role will involve identifying and evaluating suppliers, negotiating contracts, and managing supplier relationships to ensure timely delivery and quality of goods.Key Responsibilities:Source and...
-
Procurement Specialist
4 weeks ago
Los Angeles, California, United States TPS Group LLC Full timeProcurement Specialist Job DescriptionTPS Group LLC is seeking a skilled Procurement Specialist to join our Finance Division - Business Services team. This role is responsible for executing operational procurement activities, with a focus on construction and facility management procurement.Key Responsibilities:Procurement Activities: Handle procurement...
-
Procurement Specialist
4 weeks ago
Los Angeles, California, United States PM2CM Full timeJob DescriptionAt PM2CM, we are seeking a skilled Procurement Specialist to prepare and review procurements and contract documents in compliance with applicable laws and regulations.The ideal candidate will have a bachelor's degree in a related field and experience in procurement, contract management, and compliance.Responsibilities include:Preparing and...
-
Procurement Specialist
4 weeks ago
Los Angeles, California, United States Talent Software Services Full timeProcurement Opportunities=======================We are seeking a highly skilled Procurement Specialist to join our team at Talent Software Services. As a key member of our procurement team, you will be responsible for managing the entire purchasing process for moderate to high-value and high-risk materials and services.**Key Responsibilities:*** Develop and...
-
Procurement Specialist
4 weeks ago
Los Angeles, California, United States SummitHR Full timeJob SummaryWe are seeking a highly organized and detail-oriented Procurement Specialist to join our team at SummitHR. The successful candidate will be responsible for coordinating with project management personnel to develop and prepare procurement packages for the selection of general contractors and professional services providers.Key...
-
Senior Procurement and Inventory Manager
4 weeks ago
Los Angeles, California, United States Ideal Living Management, LLC Full timeJob DescriptionWe are seeking a highly skilled Senior Procurement and Inventory Manager to join our dynamic team at Ideal Living Management, LLC. This role will be responsible for overseeing and managing procurement activities, ensuring optimal stock levels, and driving efficiency in our procurement and inventory process.Key Responsibilities:Procurement and...
-
Procurement Specialist
4 weeks ago
Los Angeles, California, United States KBR Full timeJob Summary:The Procurement Specialist will be responsible for negotiating favorable terms, volume discounts, and long-term contracts with suppliers for the procurement of goods, services, and supplies. This role will involve coordinating with operations, maintenance, warehouse, and engineering to ensure proper scheduling and movement of goods and...
-
Senior Procurement Specialist
3 weeks ago
Los Angeles, California, United States CV Resources Full timeSenior Sourcing Analyst DescriptionAt CV Resources, we're seeking a highly skilled Senior Sourcing Analyst to join our procurement team. The ideal candidate will have a strong background in strategic sourcing and procurement, with a proven track record of driving cost-efficiency and managing risk.Key Responsibilities:Develop Sourcing Strategies: Create and...
-
Data Analyst
4 weeks ago
Los Angeles, California, United States PACE Full timeJob Title: Data Analyst - Procurement InsightsPACE is seeking a detail-oriented and analytical Data Analyst to support the Procurement Department. The ideal candidate will have strong analytical skills, proficiency in data tools, and the ability to communicate insights in a clear and actionable way.Responsibilities:Analyze procurement data to track the...
-
Senior Procurement Strategist
3 weeks ago
Los Angeles, California, United States Lucas Museum of Narrative Art Full timeAbout the RoleAs the Lucas Museum of Narrative Art continues to evolve and grow, we are seeking an experienced Senior Procurement Strategist to join our team. Reporting to the Chief Financial Officer, this key role will oversee all aspects of the museum's procurement and vendor management. The right candidate will play a crucial role in ensuring the success...