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Conferences and Events Director

2 months ago

Denver, Colorado, United States Sparks Full time

Job Summary:

The Conferences and Events Director at Sparks is responsible for leading and managing corporate event programs, including virtual events, trade shows, conferences, special events, and experiential activations. This role requires strong leadership and communication skills, as well as experience in account and project management.

Key Responsibilities:

  • Collaborate with cross-functional teams to develop and execute event strategies, including venue sourcing, digital platform selection, and vendor management.
  • Manage event budgets, vendor invoices, and expense tracking to ensure programs are within budget and meeting profit margin goals.
  • Develop and track project schedules, agendas, and show flows to drive timelines with teams and clients.
  • Run weekly team and client meetings, and prepare follow-up notes and action item reports.
  • Ensure flawless execution, quality of service, and timely delivery of all necessary components, properties, and materials for each event.
  • Negotiate contracts and agreements with third-party vendors and team contractors.
  • Provide event reports, analytics, and audits to stakeholders.
  • Assess and audit non-Sparks produced programs.
  • Train and mentor conference managers, coordinators, and specialists.

Requirements:

  • Previous agency experience required.
  • Bachelor's degree or equivalent combination of education and experience.
  • A minimum of 10 years of experience in the event space.
  • Previous experience in operations leadership and program management.
  • Experience managing account teams and clients, other Sparks division teams, vendors, equipment, and timelines.
  • Experience managing programs with 5,000+ attendees.
  • Experience in sourcing and managing all aspects of live and virtual events, including AV, registration, graphics, event flow, creative, food and beverage, transportation, parties/evening events, venue management, expo and exhibit production, and sourcing and managing both US and international vendors.
  • Strong venue sourcing and contract management.
  • Experience managing digital platforms.
  • Exposure to and previous experience with budget management of $2,000,000+.
  • Ability to quickly recognize or anticipate problem areas and quickly develop solutions.
  • Flexible, self-motivated, energetic, and uses time productively and efficiently.
  • Strong skills with Microsoft Office tools such as Excel, Word, and PowerPoint.
  • Proficient in Google Drive.
  • Ability to work in a fast-paced environment.
  • Efficient and organized, with a keen eye for details.
  • Excellent customer service with proven written and verbal communication skills.
  • Ability to travel up to 25% with minimal notice. Some international travel may be required.