Executive Assistant

1 week ago

Minneapolis, Minnesota, United States Grace Hospice Full time
Company Overview
At Grace Hospice, we offer professional care with a personal touch by focusing on patients and families, not the disease. Our nonprofit agency emphasizes quality of life and dignity, while striving for excellence in patient care.

Job Summary
The Office Administrative Assistant provides administrative support and oversees technology systems throughout the organization. This role is responsible for maintaining and improving technical systems to ensure smooth day-to-day operations.

Responsibilities
  • Offer technical support to staff and troubleshoot IT issues in collaboration with the IT contractor.
  • Maintain and track IT equipment and order new equipment as needed.
  • Anticipate and report the cost of replacing or updating technology devices.
  • Review diagnostics and assess the functionality and efficiency of systems.
  • Coordinate with the IT contractor to advance agency technologies, providing quarterly IT reports and updates.
  • Manage administrative systems, including DocuSign, Zoom, and Google Docs.
  • Maintain computer and manual filing systems.
  • Take accurate meeting minute notes.
  • Develop and update administrative systems to improve efficiency.
  • Manage phone systems and ensure accessibility for callers 24/7.
  • Complete onboarding tasks, including employment verification and background checks.
  • Assist with orientation tasks, such as obtaining professional licenses and completing new hire paperwork.
  • Manage meetings and calendars, including room reservations and setup.
  • Process invoices and claims.
  • Generate reports as needed.
  • Keep inventory and order office supplies.

Requirements
  • Bachelor's degree preferred.
  • Excellent communication and interpersonal skills.
  • Ability to prioritize tasks in a fast-paced environment.
  • Proficient in MS Office and comfortable learning new applications.
  • Proactive approach and strong work ethic.
  • Attention to detail and ability to handle confidential information.

Compensation
This role offers a competitive salary of $55,000 per year, along with benefits, including medical, dental, and vision insurance, long-term disability, basic life insurance, paid vacation and sick days, and flexible spending accounts.

About Us
Grace Hospice is an equal opportunity employer that values diversity and inclusion.

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