Mailroom Office Assistant

5 hours ago


Houston, Texas, United States Waukesha-Pearce Full time
Job Summary

We are seeking a highly organized and detail-oriented Mailroom Office Assistant to join our team at Waukesha-Pearce. As a key member of our administrative team, you will be responsible for ensuring the smooth operation of our mailroom and reception area.

Key Responsibilities
  • Process incoming and outgoing mail, packages, and documents in a timely and efficient manner.
  • Operate various printing, binding, folding, and cutting equipment to fulfill copy center orders.
  • Perform routine maintenance, adjustments, and minor repairs on printer equipment.
  • Assist with answering incoming calls, greeting visitors, and directing them to the appropriate department.
  • Manage and maintain mail equipment, reproduction equipment, and office supplies.
  • Reconcile supply orders, apply charges to appropriate business units, and code invoices related to office supplies and postage.
  • Proactively manage upcoming contracts renewals for lease equipment and sort incoming and outgoing mail for distribution.
  • Work with warehouse and other departments to manage inter-office/freight mail and prepare and package jobs for delivery to customers.
  • Manage inventory for office supplies, kitchen, and postage meter/copy machines.
  • Provide quality control reviews on specification documents, proofs, and edit print files.
  • Lead the print workflow for specific projects and prepare layout of digital print-ready files.
Requirements
  • High School Diploma or equivalent.
  • Valid driver's license and clean driving record.
  • At least 0-1 years of experience as a receptionist or Front Desk Assistant.
  • At least 1-3 years of experience using large copy equipment.
  • At least 1-3 years of experience in a mail room environment.
Preferred Qualifications
  • Proficient knowledge of software including Microsoft Word, Publisher, PowerPoint, Excel, and Adobe Photoshop.
  • Excellent verbal and written communication skills, strength in multi-tasking and organizational skills, people skills, and ability to work in a team setting.
  • Ability to meet department production standards while working under strict deadlines.
  • Knowledge of scanning, imaging, duplicating machine equipment.
  • Strong attention to detail and ability to work independently and take initiative.
Equal Opportunity Employer

Waukesha-Pearce is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive work environment that values diversity, equity, and inclusion.



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