Proposal Manager I

4 weeks ago

New York, New York, United States Guidehouse Full time
Job Summary:

Guidehouse is seeking a skilled Proposal Manager I to lead the development of State and Local proposal deliverables. This role will involve guiding responses to government client Requests for Proposals (RFPs), typically prepared in MS Word, Excel, and Power Point, and Adobe Acrobat. The successful candidate will be a collaborative professional with a positive strategic outlook, excellent communication, writing, editing, and project management skills. They will work as part of a team, collaborating with consultants, management, and executives to produce high-quality material with attention to detail.

Key Responsibilities:
  • Take a leadership role for proposals of low to medium complexity, facilitating the proposal development process from beginning to end, in accordance with the Guidehouse pursuit framework.
  • Perform detailed analyses of requirements documents (e.g., RFP, RFQ, SOW) and communicate the results.
  • Develop proposal tools such as the outline, team assignments, proposal management plan, schedule, kick-off meeting materials, writing plans.
  • Participate as a company representative on external capture teams to gather important proposal information and coordinate Guidehouse contributions.
  • Establish and maintain communications among teammates using collaborative tools, phone calls, e-mail, etc.
  • Provide direction and coordination of content for proposal graphics.
  • Perform substantive reviews of both text and graphics, ensuring the assigned writing sections comply with RFP requirements, contain win strategies and win themes, and comply with standard format and style criteria.
  • Own all sections of the proposal, responsible for producing all proposal documents.
  • May coordinate with pricing staff to ensure that all information needed to prepare the Cost Proposal is available and input is received on time.
  • Coordinate and obtain final approvals and signatures.
  • Proof work to minimize errors; rework errors.
  • Ensure that all documentation relevant to the project is retained in a systematic way.
  • Contribute to or lead special projects related to process improvement, content management, quality management, or related subjects.
Requirements:
  • Bachelor's Degree; Four (4) years additional professional experience may be substituted in lieu of degree.
  • Four (4) + years of professional experience with proposals.
  • High level of attention to detail and a commitment to high-quality work.
  • Experience with public sector or commercial proposals and processes.
  • Ability to review, understand, and summarize the requirements of RFPs, RFIs, and RFQs.
  • Ability to coordinate the development of multiple proposals simultaneously, which requires strong organizational and time management skills, and multi-tasking abilities.
  • Ability to translate complex concepts and ideas into clear communications.
  • Intermediate skill in Microsoft Word, Power Point, Excel, and SharePoint.
  • Working skills in Adobe Acrobat Professional to create and edit PDF documents.
  • Superior communication, writing, formatting, editing, and proofing skills.
  • Excellent customer service with individuals at all levels both internal and external.
  • Must be a US citizen due to the nature of many of our US government proposals.
Preferred Qualifications:
  • Experience contributing as a section lead, author, or coordinator for large, complex proposals.
  • Advanced skill in Microsoft Word, Power Point, and SharePoint.
  • Working skills in Adobe Creative Cloud and experience creating and editing graphics in Illustrator and InDesign.
  • Experience working with highly technical documents.
  • Experience working with proposal automation software such as RFPio or Loopio.

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