Marketing Coordinator

3 weeks ago

New York, New York, United States HLW International LLP Full time
Marketing Coordinator Job Description

HLW International LLP is seeking a talented Marketing Coordinator to join our team. As a Marketing Coordinator, you will play a crucial role in supporting the business development team in creating competitive marketing proposals and other presentation materials for prospective clients.

Key Responsibilities:
  • Proposal Development: Coordinate and develop RFP-compliant, responsive, and competitive marketing proposals and other presentation materials for prospective clients.
  • Proposal Requirements: Carefully review incoming RFP requests to understand and outline proposal requirements, seeking clarification from the client if needed.
  • Timeline Management: Establish and manage timelines, communicating frequently to relevant parties to ensure each proposal is optimally prepared, reviewed, and delivered on time.
  • Proposal Elements: Gather all necessary proposal elements from coordinating directly with Principals, internal project teams, and external partners as needed.
  • Quality Review: Ensure that a quality review is conducted on every proposal.
  • Pre-Positioning Strategy: Participate in pre-positioning strategy meetings.
  • Research and Analysis: Proactively conduct research related to each opportunity in order to propose a strategic approach and positioning for the presentation.
  • Project Descriptions: Compile appropriate project descriptions, resumes, organizational charts tailored to the client/pursuit objectives.
  • CRM Management: Maintain and track opportunities in CRM, generate reports for leadership, and work with the Client Relations on opportunity Win/Loss Feedback.
  • Additional Marketing Content: Prepare additional marketing content to support campaigns across other channels - internal communications, digital media, industry-events, etc.
Requirements:
  • 3+ Years of relevant experience including preparing bids, tenders, or with RFP writing.
  • Relevant experience should include architecture, design, engineering, construction, or other AEC or real estate firm.
  • Visual communications/graphic design skills.
  • Proficient in MS Office, PowerPoint, Adobe CS, and InDesign.
  • Experience using a CRM (Deltek and/or Dynamics preferred).
  • Strategic mindset, ability to think out-of-the-box and propose creative ideas.
  • Efficient, excellent attention to detail.
  • Ability to anticipate, plan, and meet deadlines.
  • Strong written skills, ability to apply brand standards to copywriting within marketing presentations.
  • Ability to articulate and communicate effectively across various levels of seniority within the firm.
  • Ability to work well as part of a team and to meet demanding deadlines.

HLW International LLP offers a comprehensive benefits package including medical, dental, vision, disability, life insurance, paid time off, flexible spending, parental leave, tuition assistance, 401(k), and commuter benefits. The expected salary range for this position is $70,000-$85,000. We will consider relevant experience, qualifications, location, and other job-related factors in determining compensation. HLW values and supports workplace diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, sexual orientation, protected veteran status, disability, or other as protected under state, local, or federal law.

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