Office Support Specialist

1 week ago


Chicago, Illinois, United States Mack & Associates, Ltd. Full time

Exciting Opportunity with a Leading Property Management Firm

Are you looking for a rewarding position within a fast-paced property management organization? We are seeking a meticulous and proactive temporary Administrative Assistant to support our operations for a short-term assignment. This role offers a chance to engage in diverse administrative functions while collaborating with a supportive team.

Primary Responsibilities:

  • Serve as the initial point of contact by professionally managing incoming phone calls
  • Oversee our general email communications, ensuring prompt and accurate replies or directing messages to appropriate colleagues
  • Gain hands-on experience with our Accounts Payable (AP) system by processing invoices—no prior knowledge needed, as comprehensive training will be provided
  • Assist in covering for colleagues during their absence, with thorough training to facilitate a smooth handover
  • Welcome visitors warmly, manage incoming packages, and handle mail efficiently

Qualifications:

  • Exceptional multitasking abilities paired with outstanding organizational skills
  • Strong communication skills, both verbal and written
  • A customer service advocate who maintains a friendly and professional attitude in all interactions
  • Basic computer proficiency is required; familiarity with AP systems is advantageous

We look forward to welcoming a dedicated individual to our team.



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