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Office Support Specialist
2 months ago
Green Ivy Realty & Property Management Inc is on the lookout for a dedicated full-time Administrative Assistant. We are a dynamic and rapidly expanding firm specializing in Property Management, Residential Rentals, and Sales in the northern Chicago region.
As part of our vibrant team, you will be immersed in a fast-paced environment that offers a unique opportunity to contribute to our growth while enhancing your own professional skills. This role is pivotal in maintaining our reputation for exceptional customer service, as you will serve as the primary point of contact for clients and visitors.
Key Responsibilities:
- Provide support to the office broker and office manager in daily operations.
- Manage phone calls and welcome visitors to the office.
- Promote our listings and services effectively.
- Handle rental application processing.
- Organize and maintain office documentation through filing and scanning.
- Oversee rental database management.
- Assist with significant company initiatives.
- Facilitate rent collection and manage bill processing.
- Engage in bookkeeping tasks.
Qualifications:
- Strong typing and computer proficiency.
- Excellent verbal and written communication skills.
- Prior administrative or reception experience is essential; experience in the real estate sector is highly advantageous.
- Flexibility to work additional hours as required.
- A positive, goal-oriented demeanor.
- Reliable transportation and a valid Driver's License.
- Proximity to our office is preferred.
- Ability to multitask and thrive in a fast-paced setting.
- Strong problem-solving skills and the ability to make independent decisions.
- Willingness to attend occasional weekend and evening meetings.
Benefits:
- Competitive compensation based on experience and qualifications.
- Full-time employment.
- 401k retirement plan.
- Group healthcare plan options.
We are committed to fostering a diverse workforce and are proud to be an equal opportunity employer. We look forward to welcoming a qualified individual to our team.
