Administrative Support Specialist
2 days ago
We are a dynamic and growing boutique corporate, transactional, litigation, real estate, and intellectual property law firm in the heart of downtown Alpharetta, Georgia.
Job SummaryWe are seeking an Administrative Assistant to support our rapidly growing practice. As our firm's face and first point of contact, you will play a crucial role in providing exceptional service to our clients and team members.
Key Responsibilities- General Administrative Support Functions and Document Management:
- Set up and manage client files.
- Assist with office inventory and supplies.
- Maintain digital records by scanning incoming and outgoing documents and correspondence.
- Manage the file room and document destruction as needed.
- Handle calendar management for legal deadlines and appointments.
- Manage incoming phone calls and emails, ensuring important information is directed to the right people.
- Accept and distribute mail, packages, and office supplies.
- Communicate important information or directions to the appropriate person or team.
- Client Relations and Communications:
- Manage client communications through email and Constant Contact.
- Assist with PR and marketing tasks as needed.
- Help plan and host client events as well as other firm events.
- Accounting Support:
- Handle A/P and A/R management.
- Proofread and edit invoices.
- Demonstrate a service-oriented work ethic and ability to engage with clients.
- Have a strong background in writing, editing, and critical thinking.
- Be self-driven, solution-focused, organized, and able to finish tasks with or without a deadline or supervision.
- Demonstrate patience and poise in high-stress situations.
- Be flexible, trustworthy, team-focused, and eager to learn.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) is required.
- Innovative Work Environment: Be part of a forward-thinking firm that values creativity and collaboration.
- Competitive Compensation: Enjoy a competitive salary range and bonus eligibility.
- Supportive Team: Join a supportive and dynamic team dedicated to excellence in legal services.
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