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Administrative Support Specialist

2 months ago

San Jose, California, United States Coforge Full time

**Job Title:** Front Office Executive

**About the Role:**

We are seeking a highly skilled and experienced Front Office Executive to join our team at Coforge. As a key member of our administrative team, you will be responsible for providing exceptional support to our executives and ensuring the smooth operation of our front office.

**Key Responsibilities:**

  • **Answering and Routing Calls:** Respond to incoming calls, route them to the correct person, or take messages as needed.
  • **Meeting Preparation:** Assist in preparing for meetings, including making travel arrangements and coordinating logistics.
  • **Visitor Management:** Greet visitors, determine if they should meet with executives, and manage their access to our facilities.
  • **Document Management:** Read, analyze, and distribute incoming memos, submissions, and other documents as required.
  • **Office Administration:** Perform various office duties, including ordering supplies, managing records databases, and maintaining office equipment.
  • **Virtual Assistance:** Provide administrative support to executives, including scheduling appointments, managing calendars, and handling correspondence.
  • **Communication and Coordination:** Open, sort, and distribute incoming faxes, emails, and other correspondence, and provide general administrative support to executives.
  • **Office Maintenance:** Maintain the office kitchen and ensure a clean and organized workspace.

**Requirements:**

  • **Experience:** Proven experience as an executive assistant or in a similar administrative support role.
  • **Technical Skills:** In-depth understanding of Microsoft Office Suite and ability to learn new software applications quickly.
  • **Education:** High school diploma or equivalent.
  • **Soft Skills:** Ability to prioritize tasks, meet deadlines, and work in a fast-paced environment. Strong problem-solving skills, decision-making skills, and professional communication skills.