Administrative Support Specialist
3 days ago
We are seeking a highly skilled Administrative Support Specialist to join our team at Florida Food Products LLC. As an Administrative Support Specialist, you will play a crucial role in supporting our Executive Leaders and overseeing the general administrative function and activities of our corporate office.
The ideal candidate will possess excellent organizational skills, be able to work effectively in a fast-paced environment, and have a strong ability to communicate effectively both verbally and in writing.
This is an individual contributor position that requires minimal guidance and supervision.
Key Responsibilities:
- Provide administrative support to Executive Leaders, including managing their schedules, coordinating meetings, and preparing materials.
- Oversee the day-to-day operations of the office, including maintaining office supplies, managing inventory, and performing administrative tasks.
- Identify opportunities for improving communication flow, innovation, and efficiencies within the office.
- Coordinate the day-to-day activities and manage the scheduling of internal meetings and external meetings with key constituencies.
- Prepare meeting materials, including creating presentations, handouts, and other related materials.
- Coordinate conference/meeting room set-up, order catering, and make logistical arrangements.
- Assist with or create complex PowerPoint presentations, Excel spreadsheets, and documents in support of team activities.
- Process expense reports and provide general information to inquiries regarding Accounts Payables, Purchasing, Travel & Expense policies, etc..
- Support executive leaders as needed to ensure briefing materials, documents, engagements, and meetings are organized and successful.
- Other duties and projects as assigned.
Estimated Salary: $55,000 - $65,000 per year
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