Executive Assistant

4 days ago

Watertown, Massachusetts, United States Dyne Therapeutics Inc Full time
Job Title: Executive Assistant

Company Overview:

Dyne Therapeutics is a clinical-stage muscle disease company focused on advancing innovative life-transforming therapeutics for people living with genetically driven diseases. With its proprietary FORCETM platform, Dyne is developing modern oligonucleotide therapeutics that are designed to overcome limitations in delivery to muscle tissue. Dyne has a broad pipeline for serious muscle diseases, including clinical programs for myotonic dystrophy type 1 (DM1) and Duchenne muscular dystrophy (DMD), and a preclinical program for facioscapulohumeral muscular dystrophy (FSHD). For more information, please visit our website and follow us on social media.

Job Summary:

The Executive Assistant provides direct advanced administrative support to c-suite-level executives. The ideal candidate is highly organized, experienced in managing multiple priorities with urgency and professionalism, and possesses excellent communication skills. This role requires a strong attention to detail, the ability to handle multiple tasks simultaneously in a fast-paced environment, and a high degree of tact and discretion.

Key Responsibilities:
  • Calendar management: responsible for meticulous calendar management, including planning meetings, coordinating recurring events, and communicating with multiple parties to schedule large-scale internal/external meetings.
  • Travel management: arrange intricate domestic/international travel for the executive, including flights, trains, ground transportation, and hotels, and obtain travel visas as needed.
  • Expense management: prepare, submit, and track expense reports in a timely manner.
  • Coordinate the Executive's internal communications to staff, including Leadership Department and other meetings and communications.
  • Engage with team members to prepare for upcoming meetings, producing and publishing agendas in advance of meetings.
  • Order catering for meetings as needed.
  • Set up conference rooms with audio, visual, and conference calls when needed.
  • Clarify expectations with team members, understand business priorities and challenges, and be available for occasional local travel, event, and meeting attendance as needed.
  • Work closely and effectively with the Executive to be well-informed of upcoming commitments and responsibilities, including key decisions, and follow up appropriately.
  • Anticipate and solve challenges to ensure the most strategic use of the Executive's time.
  • Attend all team meetings, providing a summary of action items to the Executive and team members as requested.
  • Prioritize incoming communications (mail, email, calls) while anticipating and communicating any required actions/deadlines.
  • Provide a bridge for effective and regular communication between the Executive and internal and external stakeholders, demonstrating leadership, collegiality, and empathy to maintain credibility, trust, and support.
  • Special projects as needed.
Requirements:
  • Experienced C-Suite Level executive assistant with experience in a high-growth, fast-paced corporate environment.
  • High School Diploma is required, Bachelor's degree is preferred.
  • 10+ years' experience as an Executive Assistant.
  • Ability to recognize opportunities/gaps/obstacles, apply analytical and creative thinking to address issues or find innovative solutions, and see them through to completion by taking ownership and accountability for meeting commitments and deadlines.
  • Professional confidence in own ability and demonstrated intuition as a result of experience working through complex situations/issues.
  • Demonstrated ability to work on multiple projects simultaneously, leveraging strong organizational skills and flawless attention to detail, recognizing value and impact of the results.
  • Prior experience in biotech/pharma preferred.
  • Prior experience working with remote and hybrid teams in a matrixed organization.
  • Strong Microsoft Suite proficiency (Word, Excel, Teams, PowerPoint, and Outlook).
  • Knowledge of teleconference equipment, including Zoom, Teams, or other related software.
  • Demonstrated experience managing multiple and complex travel arrangements while planning all aspects of complex meetings, on and off-site.
  • Superior calendar management, organizational, time management, and follow-through skills to prioritize and coordinate workload with minimal supervision.
  • Ability to determine how to handle calendar conflicts and decision-making when organizing the Executive's time are vital to success in this position, including using the most effective means of communication (Live Meeting, Teleconferences, and Videoconferencing).
  • Interface with very senior-level external partners and demonstrate a high degree of professionalism and ability to handle confidential information in an appropriate manner.
  • High degree of tact and discretion, highly professional and corporate presence, self-confidence, flexibility, and adaptability.
  • Ability to effectively work in a fast-paced changing corporate environment is critical to success in the position.
  • Ability to work well independently as well as in a team environment both with internal and external stakeholders.
  • Demonstrate excellent judgment, initiative, reliability, accuracy, and problem-solving.
  • Demonstrate leadership and collaboration with other team members at all levels of the organization.
  • Ability to identify, drive/coordinate independent projects to enhance learning curve and maximize contribution to fulfillment of corporate objectives.
  • Dedication with initiative and ability to proactively identify needs without being asked.
  • Ability to maintain composure and diplomacy when working under pressure, deadlines, and tenuous or ambiguous circumstances.
  • Ability to remain focused in situations involving multiple interruptions.
  • Ability to see the big picture, while maintaining excellent attention to details.
  • Excellent verbal and written communication skills.
  • Outstanding word processing and document preparation skills.

#LI-Onsite

The statements contained herein reflect general details as necessary to describe the principles functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance workload.

This description is not intended to be constructed as an exhaustive list of duties, responsibilities, or requirements for the position. This position may change or assume additional duties at any time. The employee may be requested to perform different or additional duties as assigned. All Employees are expected to adhere to all company policies and act as a role model for company values.

Dyne Therapeutics is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

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