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Fiscal Office Assistant

2 months ago

Saint Paul, Minnesota, United States State of Minnesota Full time
Job Summary

We are seeking a highly organized and detail-oriented individual to join our team as a Temporary Fiscal Office and Administrative Specialist. This role will provide administrative support to the Fiscal Services division, ensuring the smooth operation of daily mailroom tasks, payment entry, and voter registration-related activities.

Key Responsibilities
  • Perform daily mailroom tasks, including accepting and sorting incoming mail, picking up and delivering mail throughout the office, and preparing outgoing mail.
  • Assist with payment entry for Business Services and miscellaneous items received by mail.
  • Support voter registration-related tasks and special mailing projects throughout the year.
  • Be the point of contact for deliveries and supply orders, verifying items received and putting them away or delivering them to the appropriate area.
  • Perform backup work when requested by the supervisor or lead worker.
Requirements
  • Math skills sufficient to compare delivered items to invoice statements and maintain accurate inventories of supplies.
  • English language proficiency to understand and effectively carry out oral and/or written instructions.
  • Word processing skills to use software to create, format, edit, print, and save a variety of documents, including spreadsheets and tables.
  • Data entry skills to review and process documents with efficiency and accuracy.
  • Customer service skills to perform duties with courtesy, respect, and interest in positive problem-solving.
Preferred Qualifications
  • Knowledge of general office equipment, including fluent use of the 10-key adding machine, a PC with multiple screen capacity, copy, and fax machines.
  • Ability to provide effective general and specialized office support, requiring common courtesy and tact.
  • Experience with mailroom operations.
  • Demonstrated attention to detail.
  • Ability to prioritize and meet established deadlines.
  • Good human relations skills to interact with others, including working with people from diverse backgrounds.
Physical Requirements
  • Ability to work in a seated or standing position for extended periods of time.
  • Ability to move items weighing up to 20 pounds on a regular basis.
  • Ability to move/push carts with a push force of 30 pounds.
Additional Requirements
  • Successful completion of a background investigation, including a SEMA4 Records Check, Criminal History Check, Employment Reference Check, Education/License Verification, and other components as required.

We are an equal opportunity employer and welcome applications from diverse candidates. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at or email.