Receptionist for Construction Firm
2 weeks ago
Overview:
Express Employment Professionals San Jose is currently looking for a committed receptionist to provide essential support within a construction firm. As the initial point of contact, the receptionist will be crucial in delivering outstanding customer service and administrative assistance. This role is ideal for individuals who are organized, detail-oriented, and excel in a dynamic environment. Bilingual proficiency in Spanish and English is a requirement.
Key Responsibilities:
- Manage all incoming calls during regular office hours, ensuring timely and accurate information is provided.
- Handle and distribute incoming emails relevant to various departments.
- Welcome and assist visitors by greeting and directing them appropriately.
- Sort and manage daily mail, deliveries, and couriers.
- Coordinate shipping and sending of items as necessary.
- Oversee office supplies, maintaining inventory and reordering when required.
- Ensure security protocols are followed by managing access and maintaining a logbook for guests.
- Perform additional clerical tasks such as filing, photocopying, collating, faxing, and scanning.
Qualifications:
- High school diploma or equivalent is mandatory.
- Bilingual in Spanish and English is essential.
- Prior experience in a receptionist or administrative capacity is preferred.
- Strong verbal and written communication skills are necessary.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required.
- Ability to multitask and effectively prioritize responsibilities.
- Excellent organizational skills and attention to detail are crucial.
- Professional demeanor with a customer service-oriented mindset.
- Capability to work independently as well as collaboratively within a team.
- Familiarity with basic office equipment, including fax machines, printers, and phone systems.
- Knowledge of the construction industry is advantageous.
- Ability to maintain confidentiality and manage sensitive information appropriately.
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