Financial Operations Manager

3 days ago

Manchester, New Hampshire, United States NOVEONIX Full time
Job Summary

The Finance Manager is a key leadership role within the firm's management team, responsible for overseeing the daily operations of the Finance department and contributing to the firm's financial and strategic goals.

Responsibilities
  • Provides leadership, supervision, and guidance over all functions of the Finance department and its staff, including IOLTA, general ledger accounting, billing, accounts receivable, accounts payable, and payroll.
  • Supervises the process for statistical data gathering for outgoing Attorney process necessary for choice letters.
  • Reviews and approves workflow, write-offs, and overpayments, as well as bi-weekly payroll and 401k preprocess audits, and quarterly payroll audits.
  • Plans and forecasts the firm's financial performance.
  • Prepares the annual operating and capital budgets with input from the management team and for approval by the Board of Directors.
  • Works with the management team to manage and monitor budget performance and reports to the Director of Administration, President, and Board of Directors.
  • Analyzes and reports on variances from the budget, conducts profitability analyses, and makes financial presentations to the Shareholders as requested.
  • Prepares the annual Shareholder Compensation packet for compensation meetings in January.
  • Establishes, implements, and maintains prudent financial and internal controls throughout the firm.
  • Establishes and maintains a working relationship with a bank or banks, credit line renewal, and obtaining approval of the Board of Directors whenever any major change in these relationships is desired.
  • Invests excess funds to maximize interest income while maintaining minimum risk.
  • Administers the retirement plan under the direction of the Pension Committee.
  • Acts as liaison between the firm and the firm's accountants.
  • Ensures that all tax reporting for the firm is done in a timely fashion.
  • Provides accounting services for any ancillary entities.
  • Administers and obtains renewal quotes on firm insurance policies, including professional liability, general liability, property casualty coverage, fiduciary and crime coverage, and worker's compensation.
  • Negotiates with all outside vendors affecting the finance department concerning price and quality of services or products provided to the firm.
  • Serves as a trusted colleague for other members of the management team, contributing to an environment of teamwork and cooperation.
Requirements
  • Bachelor's Degree in accounting, finance, or business management required.
  • CPA designation strongly preferred.
  • Strong technical skills required, especially with Microsoft Excel.
  • Eight to ten years of experience in finance/accounting with increasing responsibility, including proven success managing projects and people.
  • Experience at a professional services company preferred.
  • Experience with process improvement preferred.
  • Experience with Rippe & Kingston (SurePoint) Legal Management System desirable.
  • General knowledge of financial systems, relational databases, and reporting tools desirable.
  • Excellent verbal and written communications skills.
  • Excellent analytical and organizational skills.

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