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Office Administrator

2 months ago

Irvine, California, United States Jobot Full time
Job Title: Office Manager

We are seeking a highly skilled and experienced Office Manager to join our team at Jobot. As a key member of our organization, you will be responsible for overseeing all office operations, financial management, and administrative tasks.

Responsibilities:
  • Manage and oversee all office operations and procedures to ensure smooth and efficient functioning.
  • Responsible for financial management, including budgeting, bookkeeping, bank reconciliations, and expense tracking.
  • Manage payroll, ensuring accurate and timely processing.
  • Conduct trend analysis to assess financial performance and identify opportunities for improvement.
  • Ensure compliance with financial regulations and standards.
  • Manage invoicing, ensuring accurate and timely processing.
  • Use advanced Excel skills to manage, analyze, and present financial data.
  • Lead and motivate the office team, promoting a culture of high performance and continuous improvement.
  • Solve problems quickly and efficiently, ensuring minimal disruption to office operations.
  • Provide excellent customer service, responding to queries and resolving issues promptly.
  • Plan and coordinate office events, meetings, and schedules.
  • Implement and maintain procedures/office administrative systems.
Requirements:
  • Bachelor's degree in Finance, Business Administration, or related field.
  • A minimum of 5 years of experience in office management, preferably within the finance industry.
  • Proven experience in financial management, payroll management, bank reconciliations, expenses, trend analysis, compliance, invoicing, advanced Excel, budgeting, bookkeeping, and planning.
  • Strong leadership skills, with a proven ability to motivate and manage a team.
  • Exceptional problem-solving abilities, with a knack for finding efficient solutions to complex problems.
  • Excellent customer service skills, with a proven ability to handle queries and resolve issues promptly.
  • Advanced proficiency in Excel, with experience in managing, analyzing, and presenting financial data.
  • Excellent organizational and planning skills, with the ability to manage multiple tasks simultaneously.
  • Strong attention to detail, with a focus on accuracy and quality.
  • Excellent communication skills, both written and verbal.
  • Ability to work in a fast-paced environment, managing multiple priorities while maintaining a high level of performance.
  • Proven ability to maintain confidentiality and handle sensitive information with discretion.