Facilities Operations Coordinator
2 weeks ago
The Facilities Management Coordinator is integral in assisting the Director of Facilities and Projects by overseeing the daily functions of the organization's facilities.
KEY RESPONSIBILITIES
Administrative Duties:
Provide comprehensive administrative assistance to the Director, including managing schedules, correspondence, and generating reports. Maintain facility-related documentation and databases, ensuring all records are up-to-date.
Maintenance Oversight:
Supervise facility maintenance requests, assign work orders, and monitor their completion. Collaborate with external vendors and contractors for necessary repairs and maintenance services. Ensure building systems and equipment are functioning optimally and address any issues that arise.
Space Coordination:
Oversee the allocation and utilization of facility space. Manage office relocations, reconfigurations, and furniture installations while maintaining accurate floor plans and room assignments.
Vendor Relations:
Assist in the selection of vendors, negotiate contracts, and evaluate performance. Foster strong relationships with vendors and address any concerns that may arise.
Emergency Preparedness:
Coordinate with emergency response teams as necessary to ensure safety protocols are in place.
Sustainability Initiatives:
Support the implementation of sustainable practices within the facilities. Monitor energy usage and waste management efforts, promoting recycling and waste reduction initiatives.
SKILLS AND QUALIFICATIONS
Considerable knowledge of business practices, effective communication, and proficient typing skills. Strong organizational abilities to manage multiple tasks and prioritize responsibilities effectively.
Proficiency in various computer software applications, including maintenance management systems and Microsoft Office Suite. Excellent project management capabilities to oversee facility-related projects and strong budgeting skills to manage financial resources effectively.
Familiarity with regulations and compliance standards related to building operations, health, safety, and environmental practices is essential. Strong problem-solving and analytical skills are necessary to address issues promptly.
EDUCATION AND EXPERIENCE
Associates degree in Facilities Management, Business Administration, or a related field, with a minimum of 2-4 years of relevant experience in facilities management or a similar role.
Preferred qualifications include a Bachelor's degree in a related field and certifications such as Certified Facility Manager (CFM) or Project Management Professional (PMP).
WORK ENVIRONMENT
The majority of work is conducted in a professional office environment, requiring routine physical activities such as walking, standing, and occasional lifting of items weighing less than 40 lbs. Travel may be necessary for work-related purposes.
CONDITIONS OF EMPLOYMENT
All employment is at will, meaning either the employee or the organization may terminate employment at any time. Candidates must pass a drug and alcohol screening and may be subject to a criminal background check. The organization is an equal opportunity employer, adhering to all applicable employment laws.
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