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Facilities Operations Coordinator

2 months ago

Juneau, Alaska, United States Central Council Tlingit & Haida Indian Tribes of Alaska Full time
POSITION SUMMARY

The Facilities Management Coordinator is integral to the operational success of the organization, providing essential support to the Director of Facilities and Projects. This role is responsible for overseeing the daily functions of facilities management, ensuring a safe and efficient environment for all users.

KEY RESPONSIBILITIES

Administrative Duties:
- Offer comprehensive administrative assistance to the Director, including scheduling and correspondence.
- Maintain facility-related documentation and databases.
- Collaborate with various departments to fulfill facility requirements.

Maintenance Oversight:
- Manage facility maintenance requests, ensuring timely completion of work orders.
- Liaise with vendors and contractors for maintenance and repair services.
- Monitor building systems and equipment, addressing issues as they arise.
- Assist in the creation and execution of preventative maintenance schedules.

Space Coordination:
- Oversee the allocation and utilization of facility spaces.
- Facilitate office relocations, reconfigurations, and furniture setups.
- Keep accurate records of floor plans and room assignments.

Vendor Relations:
- Support vendor selection processes, contract negotiations, and performance assessments.
- Manage vendor relationships and resolve any arising issues.

Emergency Preparedness:
- Coordinate with emergency response teams as necessary.

Sustainability Initiatives:
- Assist in the implementation of sustainable practices within the facilities.
- Monitor energy usage and waste management efforts.
- Promote recycling and waste reduction initiatives.

REQUIRED SKILLS AND QUALIFICATIONS
- Strong knowledge of business practices, including effective communication and documentation skills.
- Proficiency in computer applications such as CMMS, MS Office Suite, and budgeting software.
- Excellent organizational abilities with a focus on prioritizing tasks and ensuring smooth operations.
- Solid project management skills for overseeing facility-related projects.
- Familiarity with regulations related to building operations and safety standards.
- Strong problem-solving and analytical skills.

EDUCATION AND EXPERIENCE
- Associate's degree in Facilities Management, Business Administration, or a related field.
- 2-4 years of experience in facilities management or a similar area.

PREFERRED QUALIFICATIONS
- Bachelor's degree in Facilities Management or a related field.
- Relevant certifications such as Certified Facility Manager (CFM) or Project Management Professional (PMP).

WORK ENVIRONMENT
- Primarily office-based with occasional physical activity required.
- Travel may be necessary for operational purposes.

EMPLOYMENT CONDITIONS
- Employment is at will, allowing for termination by either party at any time.
- Compliance with drug and alcohol screening is mandatory for all employees.
- A criminal background check may be required for certain positions.
- The organization adheres to equal opportunity employment practices.