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Administrative Coordinator, Travel
2 months ago
We are seeking a highly organized and detail-oriented Administrative Coordinator, Travel to support the Travel and Meeting Manager with all administrative components of planning and managing corporate travel and facilitating onsite and offsite meeting planning and events.
Key Responsibilities- Provide exceptional customer service to both internal and external customers.
- Reconcile monthly corporate credit card accounts and ensure all documentation is submitted by the applicable due date(s).
- Process vendor invoices.
- Maintain monthly budget tracker.
- Maintain credit card payment tracker.
- Manage department-shared email inbox.
- Within your first 30 days:
- Have a good understanding of the department and the role within the department.
- Familiarize yourself with desk procedures and templates.
- Get familiar with Concur, the online booking tool.
- Within 60 days:
- Have a general understanding of the field team structure and their roles.
- Begin participating in team meetings.
- Take a more active role in processing reconciliations and invoices.
- Take on the responsibility of booking all facets of travel, air, car, and hotel.
- Within 90 days to one year:
- Keep an open mind to begin looking for ways to improve processes if applicable.
- Train as the backup for Clinical Education Courses.
- Train as support for onsite and offsite meeting planning.
- Competitive compensation range: $24 - $30 / hour (California).
- Comprehensive benefits package.
- Training and mentorship opportunities.
- On-campus wellness activities.
- Education reimbursement program.
- 401(k) program with discretionary employer match.
- Generous vacation accrual and paid holiday schedule.
Please note that the compensation range may be adjusted in the future, and bonus and incentive compensation plans may apply.
Our total reward package reflects our commitment to employee growth and well-being, as we invest in your development and offer a range of benefits designed to enhance your career and life.
All compensation and benefits are subject to plan documents and written agreements.
Equal Opportunity Employer
Applied Medical is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), or sexual orientation, or any other status protected by federal, state, or local laws in the locations where Applied Medical operates.
