HR Administrative Assistant

1 day ago

Rancho Santa Margarita, California, United States Clearly Filtered Inc Full time
About Clearly Filtered Inc

We are a leading e-commerce company based in Rancho Santa Margarita, CA, specializing in water filtration solutions. Our team of 30 employees works collaboratively to deliver high-quality, health-conscious products that empower our customers to live healthier lives.

Job Overview

The HR Administrative Assistant will provide vital support to the Human Resources department, ensuring smooth day-to-day HR operations. This role will play a key part in fostering our company culture and ensuring that both employees and candidates have a positive experience.

Key Responsibilities
  • Assist with general HR administrative tasks, including maintaining employee records, preparing documents, and handling confidential information.
  • Support HR initiatives as directed by the Director of HR and Director of OD, such as compliance tracking, employee feedback data reporting, annual review auditing, and administration of employee recognition programs.
Recruiting Support
  • Schedule phone screens and coordinate interviews for potential candidates, working closely with hiring managers and Director of HR.
  • Manage the completion of new hire paperwork, including I-9 verification, tax forms, and benefit enrollments.
  • Oversee pre-employment screenings such as background checks and drug tests.
  • Ensure accurate data entry of new hire information into HRIS and other internal systems.
  • Collect exit interview data and report areas of concern to Director of HR.
Company Event Planning
  • Co-lead the Events Committee meetings with the Director of HR.
  • Organize and execute company events such as team-building activities, holiday parties, and employee appreciation events.
Office Management & Employee Services
  • Manage the process for ordering and distributing branded company gear and swag for employees.
  • Coordinate food orders for company meetings and events.
  • Oversee bi-weekly car washes by managing the relationship with the external vendor.
  • Ensure office supplies are in stock and office equipment is running properly.
  • Assist in managing space planning and furniture orders.
Qualifications
  • 3+ years of HR experience preferred.
  • Experience with recruiting is preferred.
  • Strong organizational skills with attention to detail.
  • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
  • Excellent verbal and written communication skills.
  • A team player with a positive attitude and a proactive approach to problem-solving.
  • Excellent interpersonal skills with the ability to build strong working relationships at all levels of the organization.
  • Comfort with Google Workspace using MacBook platforms preferred.
  • Proficient in learning new HR software with the ability to efficiently input, manage, and report on employee and applicant data.
What We Can Offer
  • Family-friendly, casual environment.
  • Collaborative team setting.
  • Work-life balance with 9AM - 4PM schedule.
  • Medical/Dental/Vision benefits for full-time employees.
  • 401(k) with company match.
  • Opportunities for professional growth within a high-growth company.
Compensation

$42.00 per hour (equivalent to $67,340 - $76,440 with 35 hour work week) depending on experience level and qualifications.

Clearly Filtered Inc is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

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