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Administrative Coordinator

1 month ago

Rancho Cucamonga, California, United States ABM Industries Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ABM Industries. As an Administrative Assistant, you will provide administrative support to our operations team, including payroll, benefits, and office operations.

Key Responsibilities
  • Provide administrative support to the operations team, including payroll, benefits, and office operations.
  • Function as liaison between Corporate Payroll, Operations, and employees to update online payroll platform.
  • Research and submit retroactive and adjustment payment requests, and assist in resolving any payroll issues.
  • Review and submit vacation and sick time pay requests in accordance with the CBA and/or CA or local ordinances.
  • Distribute payroll checks to employees and coordinate complex payroll situations with Corporate Payroll team.
  • Provide administrative/clerical support, including answering and routing phone calls, coordinating conference room requests, and scheduling office vendor inspections/repairs.
  • Set up and maintain client and vendor files, including invoices and payments.
  • Coordinate new hire orientation and training with Recruiter and Office Operations team.
  • Intake employee complaints and provide information to local HR and Operations team.
Requirements
  • A minimum of one to two (1-2) years administrative experience is preferred and required.
  • A collaborator that can collaborate and interact with various levels of staff and management.
  • Knowledge of MS Office, including Word, Excel, Outlook, and PowerPoint.
  • Effective communication skills, both written and verbal.
  • Bilingual Spanish and English is preferred and required.
  • Must be highly organized.
About Us

ABM Industries is one of the world's largest providers of facility services and solutions. We provide essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, our comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. We serve a wide range of industries, including commercial office buildings, universities, airports, hospitals, data centers, manufacturing plants, and distribution centers.

We are proud to be an Equal Opportunity Employer and committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

We participate in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

We are a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country.