Records Management and Action Officer

5 days ago

Chantilly, Virginia, United States ManTech Full time
Job Summary

We are seeking a highly skilled Records Management and Action Officer to join our team at ManTech International Corporation. As a Records Management and Action Officer, you will play a critical role in supporting our national security efforts by providing expert records management and administrative support to our government intelligence customer.

Key Responsibilities
  • Provide records management support, including implementing, maintaining, and auditing file plans.
  • Administer the online data repository tool and develop and maintain the records management website.
  • Create, maintain, and update mail groups.
  • Support the Front Office in all business functions required to ensure smooth performance of the Directorate's mission and the senior leadership team's responsibilities.
  • Develop and provide preparatory briefings, data, and information to ensure Senior Leadership is properly informed and prepared for participation in NRO and Directorate senior-level meetings.
  • Provide senior executive level support, including document meeting minutes/action items, creating PowerPoint presentations, etc.
  • Manage Directorate's Tracking Information and Enterprise Response (TIER) actions, including researching, creating, and drafting responses, assigning, coordinating, consolidating, and evaluating lower-level responses.
  • Maintain historic files of previous responses to inform the updating or crafting of responses to future related TIER actions.
  • Maintain TIER distribution groups to ensure TIER user groups are up to date and actions are completed in a timely manner.
  • Support and help implement Directorate governance policy and processes, including supporting the preparation of Directorate annual statement of assurance (SOA).
  • Support Directorate responsibilities related to NRO strategic decision framework, continuity of operations (COOP), military summits, and war gaming exercises.
  • Implement, maintain, and bi-annually audit the Group file plan structures (hard copy records and electronic copy records).
  • Schedule, coordinate, and track new hire registration and training, maintain course records, including schedules, registration, and evidence of completion.
  • Act as focal point for organization-wide learning opportunities and program calls.
  • Assist with onboarding and offboarding requirements.
  • Develop, schedule, facilitate, and update quarterly organizational new employees' orientation course.
  • Evaluate and recommend non-company training programs, including seminars and schools that can be utilized in developing specialized skills.
  • Determine and utilize specialty skills, inside and outside the company, for the training program.
Requirements
  • Bachelor's degree and 1 or more years of relevant experience or high school diploma and 3 or more years of relevant experience.
  • Understanding of records management, including familiarity with implementing policies and procedures, file plans, and maintaining records.
  • Experience with authoring and updating program plans, conducting routine checks of information to ensure compliance with policy, and maintaining and updating business management plans.
  • Familiarity with developing and facilitating training sessions, leading meetings, and briefing senior-level clients.
  • Experience with routing actions and taskers in an action/staff officer capacity and using Microsoft Office, including Outlook, Word, and Excel.
Preferred Qualifications
  • Previous NRO experience.
  • Analytical and critical thinking skills, keen attention to detail, and time management and organizational skills.
  • Strong communication skills (oral and written).

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