Academic Records Coordinator

2 weeks ago

Williamsport, Pennsylvania, United States Lycoming College Full time
Job Overview

Lycoming College is seeking a dedicated Academic Records Coordinator to enhance our Registrar's Office.

As one of the oldest and most esteemed residential liberal arts colleges in the nation, Lycoming College is committed to fostering an inclusive and equitable environment for all faculty, staff, and students. The Academic Records Coordinator will play a crucial role in managing student records with precision and care. This position serves as the primary contact for inquiries related to student records, ensuring timely and accurate responses to students, faculty, and staff.

Key Responsibilities:

  • Student Records Management: Process requests for transcripts, duplicate diplomas, enrollment verifications, and degree verifications.
  • Perform data entry for updates to student records, including program requests, FERPA status, and address changes, while notifying relevant parties.
  • Maintain advisor assignments and manage any changes to advisor information.
  • Assist students with registration-related requests, including non-degree registration, pass/fail options, audits, course withdrawals, and course sign-in requests.
  • Address inquiries from students and advisors during registration and drop/add periods.
  • Support the Assistant Registrar with transfer credit evaluations.

Administrative Duties:

  • Oversee the readmission process, including monitoring applicant information and communicating outcomes to involved parties.
  • Provide administrative support for the Academic Standards Committee and the Individual Studies Committee, including data entry, handling student appeals, and preparing meeting agendas and minutes.
  • Prepare the final examination schedule for publication.
  • Collaborate with Student Life and IT Services to manage classroom facilities.

Additional Responsibilities:

  • Act as the VA Certifying Official, ensuring compliance with federal regulations and managing claims for student VA benefits.
  • Coordinate Commencement preparations, including registering seniors for graduation and managing diploma materials.
  • Prepare and distribute reports and lists for Commencement, including honors and award recipients.
  • Assist with the distribution of academic regalia during graduation check-in.
  • Generate reports related to academic actions and assist in maintaining the College Catalog.

Qualifications:

Education: High school diploma required; Associate or Bachelor's degree preferred.

Experience:

  • Minimum of 3 years of administrative experience required.
  • Experience in a college or university Registrar's Office or a closely related environment preferred.
  • Proficiency in Microsoft Office, particularly Word and Excel, with strong written and verbal communication skills.
  • Familiarity with federal regulations such as FERPA.
  • Detail-oriented with a commitment to accuracy.
  • Customer service-oriented with strong initiative and self-motivation.
  • Ability to work collaboratively within a team environment.

What We Offer:

Lycoming College provides a comprehensive benefits package, including:

  • Health insurance options, dental and vision coverage.
  • Flexible spending accounts for medical and dependent care expenses.
  • Life and disability insurance.
  • 403(b) retirement plan with contributions from the College.
  • Tuition benefits for employees and eligible dependents.
  • Generous paid time off and holiday schedule.
  • Employee discounts and access to campus facilities.

We invite qualified candidates to submit their application materials, including a cover letter, resume/CV, and references. Candidates will be evaluated based on their qualifications and experience.

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