Department Administrator

5 days ago

San Antonio, Texas, United States UT Health San Antonio Full time
Job Description

Be Well Texas is part of UT Health San Antonio, a premier academic research center, whose mission is to make lives better through excellence in education, research, health care and community engagement.

Be Well Texas provides access to high-quality, low-barrier, evidence-based care throughout Texas by leveraging science, innovation, and capacity building.

The Department Administrator position will be responsible for the financial and administrative activities of a department under the authority of the Department Chair and/or the Finance Head in the respective school.

Key Responsibilities:

  • Develop and execute clinical, research, educational and administrative strategic planning initiatives, including alignment with LSOM and Institutional priorities.
  • Serve as point of contact and work in partnership with various institutional offices and Central Support Centers for all business and administrative functions for the department, including financial, business operations, clinical revenue cycle monitoring, staff management, faculty administration, legal issues, contract management, regulatory issues, internal and external audits, procurement processes, space management, grant management, information technology, etc.
  • Work collaboratively with the departmental leaders to assess productivity and efficiency of operations for the purpose of ensuring performance and achievement of goals (i.e., departmental workflow, laboratory / programmatic operations, faculty productivity, etc.).
  • Develop and maintain productive relationships with all levels of administration, faculty, and outside organizations to coordinate center business, accomplish directives, and facilitate the resolution of issues.
  • Directly manage and maintain the department's all-funds budget, including financial planning efforts with an emphasis on executing strategic initiatives.
  • Coordinate the compilation of and prepare operational and financial reports and analysis setting forth progress, adverse trends and appropriate recommendations or conclusions.
  • Oversee all details related to contract management, including negotiations, deliverables, invoicing, accounts receivable, reporting, and operations.
  • Serve as point of contact for all staff related issues and transactions, including management of all personnel transactions and justifications.
  • Manage and set / adjust rates of pay and hours of work.
  • Oversee staff on-boarding, including training, access, schedules, culture integration, etc.
  • Manage employee development and retention by effectively leading, motivating, and mentoring academic / clinical personnel.
  • Manage complaints and grievances and discipline when necessary.
  • Develop, communicate, and manage productivity standards, goals, and expectations for departmental staff.
  • Serve as the point of contact for all faculty related business and administrative processes and transactions and supports promotion and tenure processes.
  • In concert with the Department chair, develop, present, and manage the faculty compensation plans, faculty assignments and deployment.
  • Develop, present, and maintain faculty productivity and efficiency reports across all missions.
  • Oversee faculty on-boarding procedures, including credentialing, privilege payer enrollment, access, schedules, and culture integration, etc.
  • Provide administrative direction and coordination in the formulation, interpretation and administration of current and long-range policies, procedures and programs.
  • Oversee all non-salary transactions, capital expenditures, following all procurement policies and procedures.
  • Manage and track all details related to LSOM and institutional commitments to the department, including reporting on deliverables and invoicing.
  • Oversee the department's clinical revenue cycle functions, including identifying issues and resolutions to optimize charge capture, lag, coding accuracy, initial denials, and controllable write-offs.
  • Provide administrative leadership and works in partnership with Research Administration Services Center for all extramural research processes, including clinical trials, grant submissions and post-award activities.
  • Serve as the point of contact for principal investigators' business and administrative needs.
  • Oversee the department's use of space, including assignment, ensuring efficiency of use, maintenance and coordination of renovations.
  • Perform all other duties as assigned.

Requirements:

  • Bachelor's degree in Healthcare Administration, Business Administration, Finance or a directly related field is required.
  • Master's degree is preferred.
  • Five (5) years accounting or related business experience to include three (3) years of supervisory experience is required.

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