Department Administrator

3 weeks ago

San Antonio, Texas, United States UT Health San Antonio Full time
Job Description

Be Well Texas is part of UT Health San Antonio, a premier academic research center, whose mission is to make lives better through excellence in education, research, health care and community engagement.

Be Well Texas provides access to high-quality, low-barrier, evidence-based care throughout Texas by leveraging science, innovation, and capacity building.

The Department Administrator position will be responsible for the financial and administrative activities of a department under the authority of the Department Chair and/or the Finance Head in the respective school.

Key Responsibilities:

  • Develop and execute clinical, research, educational and administrative strategic planning initiatives, including alignment with LSOM and Institutional priorities.
  • Serve as point of contact and work in partnership with various institutional offices and Central Support Centers for all business and administrative functions for the department, including financial, business operations, clinical revenue cycle monitoring, staff management, faculty administration, legal issues, contract management, regulatory issues, internal and external audits, procurement processes, space management, grant management, information technology, etc.
  • Work collaboratively with the departmental leaders to assess productivity and efficiency of operations for the purpose of ensuring performance and achievement of goals (i.e., departmental workflow, laboratory / programmatic operations, faculty productivity, etc.).
  • Develop and maintain productive relationships with all levels of administration, faculty, and outside organizations to coordinate center business, accomplish directives, and facilitate the resolution of issues.
  • Directly manage and maintain the department's all-funds budget, including financial planning efforts with an emphasis on executing strategic initiatives.
  • Coordinate the compilation of and prepare operational and financial reports and analysis setting forth progress, adverse trends and appropriate recommendations or conclusions.
  • Oversee all details related to contract management, including negotiations, deliverables, invoicing, accounts receivable, reporting, and operations.
  • Serve as point of contact for all staff related issues and transactions, including management of all personnel transactions and justifications.
  • Manage and set / adjust rates of pay and hours of work.
  • Oversee staff on-boarding, including training, access, schedules, culture integration, etc.
  • Manage employee development and retention by effectively leading, motivating, and mentoring academic / clinical personnel.
  • Manage complaints and grievances and discipline when necessary.
  • Develop, communicate, and manage productivity standards, goals, and expectations for departmental staff.
  • Serve as the point of contact for all faculty related business and administrative processes and transactions and supports promotion and tenure processes.
  • In concert with the Department chair, develop, present, and manage the faculty compensation plans, faculty assignments and deployment.
  • Develop, present, and maintain faculty productivity and efficiency reports across all missions.
  • Oversee faculty on-boarding procedures, including credentialing, privilege payer enrollment, access, schedules, and culture integration, etc.
  • Provide administrative direction and coordination in the formulation, interpretation and administration of current and long-range policies, procedures and programs.
  • Oversee all non-salary transactions, capital expenditures, following all procurement policies and procedures.
  • Manage and track all details related to LSOM and institutional commitments to the department, including reporting on deliverables and invoicing.
  • Oversee the department's clinical revenue cycle functions, including identifying issues and resolutions to optimize charge capture, lag, coding accuracy, initial denials, and controllable write-offs.
  • Provide administrative leadership and works in partnership with Research Administration Services Center for all extramural research processes, including clinical trials, grant submissions and post-award activities.
  • Serve as the point of contact for principal investigators' business and administrative needs.
  • Oversee the department's use of space, including assignment, ensuring efficiency of use, maintenance and coordination of renovations.
  • Perform all other duties as assigned.

Requirements:

  • Bachelor's degree in Healthcare Administration, Business Administration, Finance or a directly related field is required.
  • Master's degree is preferred.
  • Five (5) years accounting or related business experience to include three (3) years of supervisory experience is required.

  • Administrative Assistant IV

    3 weeks ago

    San Antonio, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary:We are seeking a highly skilled and experienced Administrative Assistant IV to join our team at the Texas Department of Aging & Disability Services. The successful candidate will provide advanced administrative and technical support duties for the Communicable Disease teams, ensuring the smooth operation of our programs and services.Key...

  • Senior Legal Administrative Assistant

    3 weeks ago

    San Antonio, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary:The Texas Department of Aging & Disability Services seeks a highly skilled and experienced Senior Legal Administrative Assistant to join our Regional Legal Services Department. As a key member of our team, you will provide complex legal secretarial support to our attorneys, including regional and guardianship work. Your expertise will be...

  • Administrative Assistant III

    4 weeks ago

    San Antonio, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary: We are seeking an experienced Administrative Assistant III to join our team as a Nursing Services Coordinator. This role will provide administrative support to the nursing services department, ensuring the smooth operation of our state-supported living centers. Key Responsibilities: Serve as administrative support for nursing services,...

  • Administrative Assistant

    3 weeks ago

    San Antonio, Texas, United States VIP Staffing Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to various departments in our warehouse. The ideal candidate will have excellent communication skills, be proficient in Microsoft Office Suite, and have experience in customer service and administrative roles.Key Responsibilities:*...

  • Administrative Assistant

    4 weeks ago

    San Antonio, Texas, United States Northwest Vista College Full time

    Job Summary:Northwest Vista College seeks a highly organized and detail-oriented Administrative Associate to perform a variety of administrative and clerical duties in support of the college's operations.Key Responsibilities:Provide administrative support to faculty and staffPerform basic clerical duties, including data entry and record-keepingAssist with...

  • Healthcare Administrator

    3 weeks ago

    San Antonio, Texas, United States Veterans Affairs, Veterans Health Administration Full time

    Job SummaryThis position is responsible for overseeing administrative operations within the Medicine Service. The role involves managing day-to-day operations, supervising staff, coordinating with various departments, and ensuring compliance with regulations.Key ResponsibilitiesCoordinates with Human Resource Management Service on personnel actions,...

  • Administrative Coordinator

    3 weeks ago

    San Antonio, Texas, United States K9s For Warriors Full time

    Job SummaryThe Campus Coordinator will serve as the first point of contact for K9s For Warriors' visitors, providing a consistent and welcoming experience that aligns with the organization's mission and culture.ResponsibilitiesWelcome visitors by greeting them in person or on the telephone, notifying the appropriate team members of their arrival.Provide...

  • Office Administrator

    4 weeks ago

    San Antonio, Texas, United States Jackson Walker Full time

    Job Title: Office ManagerAt Jackson Walker, we are seeking an experienced and skilled Office Manager to oversee the general administrative functions and activities in our office.Key Responsibilities:Provide support to the Managing Partner as needed.Ensure all new hire, leave of absence, position change, and termination processes are complete.Conduct...

  • Office Administrator

    4 weeks ago

    San Antonio, Texas, United States BrightSpring Health Services Full time

    Job Title: Office ManagerRehab Without Walls Neuro Rehabilitation is seeking a highly skilled and detail-oriented Office Manager to join our team in San Antonio. As an Office Manager, you will play a critical role in streamlining and elevating administrative processes, ensuring compliance with policies and regulatory requirements.Key Responsibilities:Manage...

  • Administrative Assistant

    4 weeks ago

    San Antonio, Texas, United States Burnett Specialists Staffing | Recruiting Full time

    Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Burnett Specialists Staffing | Recruiting. The ideal candidate will play a critical role in supporting healthcare providers and collaborating with various departments on a range of projects.Key Responsibilities:Serve as a...

  • Campus Administrator

    4 weeks ago

    San Antonio, Texas, United States K9s For Warriors Full time

    Campus Coordinator RoleK9s For Warriors, the nation's largest provider of service dogs to veterans, is seeking a skilled Campus Coordinator to support our mission. The ideal candidate will be a detail-oriented and organized individual with previous experience in reception, administration, and HR. Key ResponsibilitiesWelcoming visitors and notifying team...

  • Administrative Coordinator

    4 weeks ago

    San Antonio, Texas, United States CCC Group Full time

    Job OverviewThe Administrative Assistant will provide high-level administrative support to corporate executives or department managers, ensuring seamless day-to-day operations.Key Responsibilities:Prepare and distribute confidential documents, reports, and presentations.Manage calendars, schedule meetings, and coordinate travel arrangements.Develop and...

  • Systems Administrator

    3 weeks ago

    San Antonio, Texas, United States Air Force Federal Credi Full time

    Job SummarySoarion Credit Union is seeking a highly skilled Systems Administrator to join our team. As a key member of our IT department, you will be responsible for the day-to-day administration of our systems, including the research, development, and testing of software, project implementation, and coordination of software upgrades. Key Responsibilities...

  • Administrative Coordinator

    4 weeks ago

    San Antonio, Texas, United States St. Mary's University Full time

    Job SummaryThe Administrative Associate will provide comprehensive support to departments, clubs, programs, and events that assist faculty, staff, and students in support of teaching, research, service, and outreach activities of the school. This role will report to the Office of the Dean and support department chairs, program directors, and faculty.Key...

  • Transportation Administration Specialist

    4 weeks ago

    San Antonio, Texas, United States Americas Auto Auction San Antonio Inc Full time

    Job Title: Transportation Administration SpecialistJob Summary:Americas Auto Auction San Antonio Inc is seeking a highly organized and detail-oriented Transportation Administration Specialist to manage and coordinate transportation activities, ensuring compliance with regulations and maintaining accurate records.Responsibilities:Coordinate transportation...

  • Campus Administrator

    3 weeks ago

    San Antonio, Texas, United States K9s For Warriors Inc Full time

    Job OverviewK9s For Warriors Inc is seeking a highly organized and detail-oriented Campus Coordinator to join our team. The successful candidate will serve as the first point of contact for visitors, providing a consistent and welcoming experience that aligns with our organization's mission and culture.The ideal candidate will possess excellent...

  • Live Check Administrator

    3 weeks ago

    San Antonio, Texas, United States Sun Loan Company Full time

    The Live Check Administrator provides administrative support for Sun Loan operations and activities of the Live Check program and corresponding campaigns. May provide limited support to the Ancillary Products Manager or the Customer Service Center.Key Responsibilities: Performs a variety of administrative support duties for Live Check campaigns, including...

  • Campus Administrator

    3 weeks ago

    San Antonio, Texas, United States K9s For Warriors Full time

    Position Overview:This is a full-time position at K9s For Warriors, a leading organization providing service dogs to veterans suffering from PTSD.The successful candidate will serve as the first point of contact for visitors, providing a consistent and welcoming experience that aligns with the organization's mission and culture.Key Responsibilities:Welcoming...

  • Administrative Coordinator

    3 weeks ago

    San Antonio, Texas, United States St. Mary's University Full time

    Job SummaryThe Administrative Associate will provide comprehensive support to departments, clubs, programs, and events at St. Mary's University. This role will assist faculty, staff, and students in supporting teaching, research, service, and outreach activities.Key ResponsibilitiesProvide administrative support to department chairs, faculty, and staff,...

  • Administrative Support Specialist

    3 weeks ago

    San Antonio, Texas, United States Marriott Full time

    Job SummaryWe are seeking a highly skilled Property Administrative Specialist to join our team. As a key member of our hotel operations, you will provide administrative support across various departments, ensuring seamless hotel functions.Key ResponsibilitiesProvide administrative support, including preparing documents using word processing, spreadsheet,...