Administrative Assistant III

1 month ago


San Antonio, Texas, United States Texas Department of Aging & Disability Services Full time
Job Summary:
We are seeking an experienced Administrative Assistant III to join our team as a Nursing Services Coordinator. This role will provide administrative support to the nursing services department, ensuring the smooth operation of our state-supported living centers.

Key Responsibilities:
  • Serve as administrative support for nursing services, coordinating with multiple managerial levels to ensure efficient operations.
  • Prepare and disseminate staffing schedules for nursing services, ensuring accurate and timely communication.
  • Review staffing reports and coordinate unit coverage, identifying potential staffing shortages and communicating with unit administration.
  • Prepare routine and special correspondence, reports, studies, forms, and documents, utilizing complex spreadsheets and data analysis skills.
  • Coordinate meetings, preparing agendas, taking minutes, and distributing information to relevant stakeholders.

Requirements:
  • Knowledge of office practices and administrative procedures.
  • Strong business English, spelling, and grammar skills.
  • Familiarity with state travel policy and procedure.
  • Ability to implement administrative procedures, interpret rules and regulations, and train others.
  • Excellent written and verbal communication skills, with the ability to work independently and as a team member.

Working Conditions:
This role requires the ability to work in a fast-paced, deadline-oriented environment, with moderate latitude for the use of initiative and independent judgment. The successful candidate will be able to work effectively in a team environment, communicating efficiently and effectively with multiple stakeholders.

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