Administrative Assistant

3 days ago

Seattle, Washington, United States Concessions International Full time

About the Opportunity

Join our dynamic team at Concessions International as a Human Resources Assistant In this role, you will have the opportunity to develop your skills in human resources and contribute to the success of our organization.

Responsibilities

  • Maintain accurate and up-to-date HR files, records, and documentation.
  • Maintain the integrity and confidentiality of HR files and records.
  • Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Enter new hire data into the HRIS.
  • Maintain accurate records of active job openings and received applications; manage internal and external job postings.
  • Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc; refer more complex questions to appropriate senior-level HR staff or management.
  • Schedule, organize materials, and conduct new hire orientation.
  • Support benefit enrollment process; prepare new employee benefit files, update benefit materials as needed, and assist with open enrollment.
  • Conduct and assist with activities related to onboarding of new hires such as confirmation of required background checks, scheduling fingerprint appointments, completion of required forms, I-9 verification, etc.
  • Conduct interviews (exit interviews) with exiting employees.
  • Assist with execution of recruitment activities such as creating job posts, coordinating/scheduling interviews, and pre-screening candidates.
  • Process badge applications for new employees, renewals for current employees, and termination of badge access for exiting employees in compliance with airport requirements.
  • Assist with the completion of various administrative tasks, including office supplies, special projects, and perform other duties as assigned.

Qualifications and Salary

  • High school diploma or equivalent; additional HR certification or coursework or Associates Degree in a related field.
  • 1+ years of experience in an HR role a plus.
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal skills.
  • Bilingual is a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Detail-oriented and able to multitask effectively in a fast-paced environment.

Working Conditions and Compensation

We offer a competitive salary range of $52,000 - $62,000 per annum, commensurate with experience, and a comprehensive benefits package.

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