Office Coordinator

3 weeks ago

Anchorage, Alaska, United States UIC Alaska Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Assistant to join our team at UIC Alaska. As an Office Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.

Key Responsibilities
  • Answer and direct phone calls with professionalism and courtesy.
  • Respond to emails and phone calls in a timely manner.
  • Prepare and monitor invoices for accuracy and completeness.
  • Receive, organize, and submit staff receipts for accounting records.
  • Coordinate appointments, book conference calls and meetings, and maintain contact lists.
  • Produce and distribute correspondence, memos, letters, faxes, and forms.
  • Assist in the preparation of regularly scheduled reports and develop a filing system.
  • Book travel arrangements for staff and sub-contractors, including rooms, taxis, couriers, hotels, etc.
  • Support Bowhead Management in creating presentations and handle multiple projects in an orderly manner.
  • Conduct data entry and work with UIC HR, Payroll & I.T. department to onboard new hires and provide orientation.
Requirements
  • Preferable administrative assistant experience.
  • Excellent time management skills and ability to multitask and prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills.
  • Proficient in MS Office (Excel, PowerPoint, Word).
  • High school diploma or equivalent; college degree preferred.
  • Valid and clean driving record.
Qualifications
  • Ability to travel occasionally.
  • Willingness to work flexible hours, including weekends (as determined by Bowhead Management).
  • Initiative and eagerness to learn and grow professionally.

We are an equal opportunity employer and welcome applications from qualified candidates. Please submit your application and resume for consideration.

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