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Executive Administrative Coordinator

2 months ago

Oklahoma City, Oklahoma, United States Jobot Full time
Contract to Hire Administrative Assistant in OKC

This Jobot Consulting Job is hosted by: Jade Greenlee

About Us:

We are a leading organization in the drilling sector, committed to excellence and innovation.

Why Consider This Opportunity?
  • 401K
  • Health Insurance
  • Collaborative Work Environment


Position Overview

We are looking for a proactive and detail-oriented Administrative Assistant to provide essential support within our consulting division in the energy sector. This role is ideal for individuals who excel in a dynamic environment and are eager to contribute to project success. You will play a crucial role in facilitating operations and enhancing team productivity.

Key Responsibilities:

1. Deliver comprehensive administrative assistance to the consulting team, including organizing meetings, managing schedules, and arranging travel logistics.
2. Draft and refine correspondence, presentations, and various documents.
3. Maintain an organized filing system for easy retrieval of critical documents.
4. Conduct research and gather data to support consulting initiatives.
5. Aid in the preparation of regular reports.
6. Communicate effectively with internal personnel and external clients.
7. Participate in team meetings, documenting minutes and tracking action items.
8. Contribute to the formulation and execution of organizational strategies and policies.
9. Handle confidential information with the utmost professionalism.

Qualifications:

1. At least 2 years of experience in an administrative capacity, ideally within the energy or consulting sectors.
2. Outstanding organizational skills and meticulous attention to detail.
3. Proven ability to manage and organize filing systems effectively.
4. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5. Strong written and verbal communication abilities.
6. Capacity to multitask and prioritize effectively in a fast-paced setting.
7. Excellent problem-solving skills and a proactive work ethic.
8. Ability to manage sensitive information with integrity.
9. A Bachelor’s degree in Business Administration or a related field is preferred.

This position offers a unique chance for a motivated individual to impact our organization positively. If you are an organized professional with a talent for managing multiple responsibilities, we encourage you to explore this opportunity.