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Office Operations Assistant

2 months ago

Irvington, New York, United States Houlihan Lawrence Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Houlihan Lawrence. As a key member of our real estate team, you will be responsible for providing exceptional administrative support to our top-producing realtor.

Key Responsibilities
  • Transaction Support: Assist in the preparation and filing of necessary paperwork for transactions, ensuring timely completion and compliance with regulations.
  • Schedule Coordination: Oversee and coordinate schedules for final walkthroughs, appointments, and other critical events to ensure seamless execution.
  • Marketing Materials: Manage the production of all marketing materials, including brochures, flyers, and other promotional materials to support our real estate team's efforts.
  • Event Planning: Assist in planning and executing local events to foster connections with the community and promote our real estate services.
  • Customer Service: Provide exceptional customer service, responding to client inquiries and concerns in a timely and professional manner.
  • Reporting and Analysis: Compile regular progress reports to present to the team, highlighting achievements and areas for improvement.
Requirements
  • Experience: Prior experience in the real estate industry or as an office manager is required.
  • Skills: Excellent written and verbal communication skills, with a strong understanding of the real estate transaction process.
  • Licenses and Certifications: A real estate license is preferred, but not required.
  • Availability: Availability to work evenings and weekends is required.