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Maintenance Operations Supervisor

1 month ago

Irvington, New Jersey, United States Wessex Management LLC Full time
Job Summary

We are seeking a highly skilled and experienced Maintenance Operations Supervisor to join our team at Wessex Management LLC. The successful candidate will be responsible for overseeing the execution, implementation, and close supervision of our preventative maintenance system, ensuring the preservation and upkeep of all buildings.

Key Responsibilities
  1. Conduct regular inspections of buildings and grounds, identifying and reporting deficiencies to the Property Manager.
  2. Train, lead, and support staff to ensure they are performing to expectation, adhering to company policies and procedures, and completing tasks in a timely and accurate manner.
  3. Supervise and assist subordinates in the cleaning of community buildings, laundry rooms, office buildings, maintenance shops, storage areas, grounds, and daily collection of debris.
  4. Assist in the development and preparation of property objectives, financials, and goals, including input for the annual budget, business plan, rent increases, bid specifications, and contract performance evaluation.
  5. Ensure accurate and timely completion of annual Unit Inspections and inventory of project maintenance equipment, submitting reports to the Property Manager by December 1st of each year.
  6. Respond promptly to HUD, HFA, state, and local inspection reports, and police and inspect buildings, pools, play areas, and grounds, reporting any deficiencies to the Property Manager or Executive Property Manager.
  7. Participate in emergency procedure manual preparation and drills, and be available for emergency duty, snow removal, and other emergencies as defined by management.
  8. Observe, delegate, repair, and ensure resolution of light bulb replacement, sewer back-ups, smoke alarm operations, and other maintenance-related issues.
  9. Report and submit in a timely manner to the Property Manager or Executive Property Manager, lease infractions, completed daily task sheets, observation checklists, and related deficiencies in service, incident reports, work orders, and maintenance request forms.
  10. Ensure employees are properly using designated safety equipment, such as gloves, goggles, hard hats, ear protectors, and workbooks, while operating equipment.
  11. Educate tenants on applicable rules and regulations, including garbage disposal, appliances, and heating/cooling systems.
  12. Adhere to all company policies and procedures, and maintain discretion, confidentiality, and provide customer service to all residents.
  13. Appear in court on behalf of the owner, ensuring a professional, detailed, and positive representation of our organization.
Requirements

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience:

High school diploma or general education degree (GED); and four to six years related experience and/or training; or equivalent combination of education and experience.

Language Ability:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Math Ability:

Ability to calculate figures and amounts, such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Special Skills:

Oral communication skills, multi-tasking, professionalism, delegation, training, written communication skills, time management, technical communication, attention to detail, discretion, reading skills, mechanical aptitude, organization, diplomacy, customer service, follow-up, and computer skills, including email, internet, and Microsoft Office.

Certificates and Licenses:

Valid Driver's License.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to work in wet or humid conditions, work near moving parts, work in high precarious places, exposure to toxic or caustic chemicals and fumes or airborne particles, extreme heat (non-weather), and vibration. The employee is frequently exposed to outdoor weather conditions and risk of electrical shock.

The noise level in the work environment is usually loud.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move 75 pounds and frequently lift and/or move up to 40 pounds. Must occasionally lift/move heavier objects (refrigerator, stove, etc.) with assistance. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is regularly required to use hands, stand, walk, reach with hands and arms, and talk or hear; stoop, kneel, or crouch. The employee is occasionally required to sit, climb or balance, taste or smell.

Schedule is Full Time 40 hours per week and some opportunity for overtime. Schedule can vary slightly based on location but it approximately 8 am to 5 pm. There is a rotating on-call schedule for evenings/after regular work hours and weekends.