Administrative Support Specialist

1 week ago


Livermore, California, United States Ultimate Staffing Services Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ultimate Staffing Services. As an Administrative Assistant, you will play a vital role in supporting our team with various administrative tasks, ensuring the smooth operation of our office.

Key Responsibilities:
  • Provide administrative support to our team, including answering phone calls, scheduling appointments, and maintaining contact lists and calendars.
  • Prepare and distribute correspondence, memos, and forms, as well as assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system, order office supplies, and research new deals and suppliers.
  • Act as the point of contact for internal and external clients, providing general support to visitors.
Requirements:
  • High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.
  • Proven experience as an Administrative Assistant, Office Admin Assistant, or similar role.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Strong organizational skills with the ability to multi-task.
  • Excellent written and verbal communication skills.

Ultimate Staffing Services is an equal opportunity employer and welcomes applications from all qualified candidates. We are committed to creating an inclusive and diverse work environment.



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