Administrative Support Specialist

6 days ago


Saint Paul, Minnesota, United States JLL Full time
Job Summary

We are seeking a highly organized and detail-oriented Receptionist to provide exceptional administrative support to our clients and team members. As a key member of our facilities management team, you will be responsible for ensuring a seamless and professional experience for our clients and visitors.

Key Responsibilities
  • Client Relationships: Develop and maintain strong relationships with our clients, ensuring that their needs are met and exceeded.
  • Service Delivery: Provide administrative support to our team members, including managing sign-in processes, handling incoming and outgoing calls, and coordinating with clients and vendors.
  • Front Office Management: Maintain a clean and organized front office, including managing contact lists, tracking badges, and ensuring the reception area is presentable at all times.
  • Administrative Support: Provide general administrative support, including travel requests, booking arrangements, and mailroom management.
  • Teamwork and Leadership: Collaborate with our facilities management team to achieve operational targets and support a culture of teamwork and performance excellence.
Requirements
  • Excellent Communication Skills: Strong verbal and written communication skills, with the ability to effectively interact with clients, team members, and vendors.
  • Organizational Skills: Highly organized and detail-oriented, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Problem-Solving Skills: Ability to think critically and resolve problems in a professional and efficient manner.
  • Flexibility: Willingness to adapt to changing priorities and work in a fast-paced environment.


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