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Event Coordinator

2 months ago

Royal Oak, Michigan, United States Sparks Full time

Job Summary:

The Event Production Assistant is a vital member of the Sparks team, responsible for coordinating details and tasks involved in planning and executing business-to-business and business-to-client corporate events. This role requires a high level of organization, communication, and problem-solving skills to ensure the success of events.

Key Responsibilities:

  • Provide exceptional support at events, ensuring seamless execution and a positive experience for clients and attendees.
  • Create and maintain accurate event files, assist with event close-outs, and input/update events on the event calendars.
  • Assist in supporting and executing client events, including coordinating logistics, managing event schedules, and producing event materials.
  • Coordinate and manage internal documents, develop event schedules and checklists, and produce event binders.
  • Confirm deliverables with all parties prior to events and support the team in fostering positive relationships with internal and external clients.
  • Assist with the creation and production of event materials, including nametags, programs, flyers, seating charts, invitations, guest lists, and other event-related items.
  • Research event vendors and venue locations to host events, and assist with coordination of event components, including catering orders, supply purchases, and travel arrangements.
  • Pack and ship materials for use on site, organize and ship event kits to event sites, and manage event kit inventory.
  • Contribute to the overall success of events by performing other duties and responsibilities as assigned, including travel to and onsite management of specific events (up to 20%).

Requirements:

  • Bachelor's degree preferred, but not required.
  • 1-2 years' experience in production preferred, but not required.
  • Experience in a multi-tasking and prioritizing assignments under high pressure in a fast-paced environment.
  • Strong Excel skills and familiarity with working with multiple cross-functional partners.
  • Strong communication skills, capable of handling various responsibilities and multiple projects simultaneously while operating independently.
  • Superior organizational and communication skills, able to work long hours, nights, weekends as needed, and lift up to 50 lbs.
  • Proficient in Google Drive and Microsoft Office, with strong attention to detail, a positive attitude, and a team player.
  • Excellent written, verbal, and interpersonal communication skills.