Administrative Coordinator
3 days ago
Responsibilities:
* Coordinates a variety of administrative processes related to personnel selection and management, contract administration, budget preparation and administration, inventory management, and invoice and payment processing.
* Collects and compiles information and generates basic reports.
* Performs basic bookkeeping activities, including reconciling invoices, processing payments, initiating purchase requisitions, and tracking credit card expenditures.
* Assists with routine budget activities, including the entry of budget requests, coding expenditures, and monitoring available funds.
* Composes, formats, and distributes complex and non-routine correspondence; reviews documents composed by other administrative staff for completeness and accuracy.
* Creates and maintains systems for paper and electronic records management; enters, retrieves, and updates computerized file information.
* Manages the flow of information to and from a work group; assesses the urgency of incoming communications and directs them to the appropriate staff or work unit.
* Tracks completion of administrative tasks and assignments for assigned section or work group.
* Uses computer applications for word processing, spreadsheets, basic database management, electronic mail, and other functions.
* Provides direction to administrative staff, including assigning and reviewing work.
Requirements:
* Graduation from an accredited college or university with an associate's degree and three years of experience performing a variety of administrative tasks involving the use of computers.
* Additional experience performing administrative tasks involving the use of computers may be substituted for the required education on a year-for-year basis.
* Full-time study at an accredited college or university may be substituted for the required experience, to a maximum of two years.
Preferred Qualifications:
* One year of service with the District as an Accounting Associate, Administrative Assistant, Secretary, Human Resources Assistant, or Administrative Specialist.
* Civil service status in one of the foregoing classifications.
If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.
Please note that this job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.
We are an equal opportunity employer and welcome applications from diverse candidates.
Thank you for considering this opportunity to join our team.
Sincerely,
[Your Name]"}
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